Executive Assistant

What is Spade? Financial institutions process billions of transactions every day across cards, ACH, wires, and third party aggregators. But most of that data is difficult to use. Descriptions are inconsistent, merchant names don’t match, and categories vary by payment type.

Spade is a data and AI platform that turns messy transaction strings into structured, verified records — and gives teams the tools to act on it across authorization, attribution, analytics, and AI initiatives. Spade leads the market in terms of merchant coverage, matching accuracy, geolocation data, and speed of transaction enrichment. Customers such as, FIS, Bilt, Mercury, Stripe, alongside many other leaders in fintech and financial services, trust Spade’s data to enable personalized rewards programs, accurate applied spending rules, precise analytics requests, and innovative AI-powered features.

Spade is a fast growing, Series B company backed by industry experts and top tier investors (including Oak HC/FT, a16z, Flourish Ventures, Y-Combinator, and Gradient Ventures). We’re a lean and execution-oriented hybrid team, passionate about building exceptional products for our growing customer base. We care deeply about diversity of background, experience, and opinion. We value empathy, curiosity, and passion, and strive to create an environment where individuals have autonomy and the ability to take ownership over their work.

The Opportunity

As an Executive Assistant at Spade, you’ll provide core administrative support to our two founders, Tess and Oban - keeping them focused on the highest leverage work. You’ll be the person who makes sure nothing falls through the cracks: owning their schedules, covering email, board meeting prep, and all the small details that enable them to move fast and build our business. This is a high-trust, high-visibility seat making a real contribution to Spade’s success.

What will you be doing?

• Serve as a trusted partner to our founders, anticipating needs before they’re voiced and handling sensitive information with discretion
• Manage complex, shifting calendars and prepare founders for high stakes meetings, including investor updates, board meetings, and candidate interviews
• Triage email and communications, flagging what matters and handling what doesn’t need their attention
• Coordinate travel, planning logistics down to the last detail
• Work on special projects and initiatives as needed by the executive team
• Be a core member of our Ops team and driver of Spade’s incredible culture

What experience, skills, and qualifications are necessary? Must Have:

• 5+ years as an executive or senior leadership assistant
• Experience supporting executives at a fast-growing startup
• Incredible organizational skills with a keen attention to detail
• Ability to prioritize multiple under the pressures of a startup environment
• Exceptional writing and critical thinking skills
• Technically proficient across Google Suite, Slack, Zoom, and other modern workforce tooling
• Based in NYC (in office Mon-Thurs in our Flatiron HQ)

Nice to Have:

• Experience supporting multiple executives at once
• Experience and/or interest in using AI to streamline your workflows

Why Join Spade?

• Be a cultural founder. As an early employee, you’ll play a meaningful role in defining and building our culture.
• Get in on the ground floor. We’re a small but well-funded team – joining now comes with limited risk and unlimited upside.
• Build the next generation of financial infrastructure. Our products will power the next wave of innovation in fintech, helping our customers deliver better, more transparent products and services to the consumer.

Benefits at Spade:

• Competitive Compensation. Data-driven salaries that reward performance and ownership.
• Meaningful Equity. Flexibility with early exercise and an extended post-termination options.
• Comprehensive Health Benefits. 100% paid medical, mental, dental, and vision premium option plus One Medical membership (for US-based employees).
• 401(k). Empowering you to invest in your future.
• Paid Parental Leave. 12 weeks of full pay for parents welcoming a new child into their home.
• Unlimited PTO. Take the time you need to unplug and unwind.
• Flexible In-Person Culture. NYC HQ (hybrid and dog-friendly) with remote opportunities for certain roles in US/Canada.
• Supporting you in and outside of work. Generous work from home stipend, c…