Executive Assistant

Executive Assistant — Part-Time

Strategic Security Services Inc. — Chatsworth, CA
$20/hour | Approximately 12 hours per week | In-person

Job Summary

Strategic Security Services Inc. is seeking a highly organized, dependable, and efficient Executive Assistant to provide direct administrative support to the owner and assist with the day-to-day operations of our growing security company.

This position is ideal for someone who is detail-oriented, computer proficient, quick to learn, and able to complete tasks independently with minimal supervision. You should be comfortable receiving multiple assignments throughout the day, prioritizing them, and making sure they are completed accurately and on time.

This is a hands-on office position where organization, communication, follow-through, and efficiency are extremely important.

Responsibilities

• Maintain and regularly update company databases and records using Google Sheets
• Prepare payroll information for management by reviewing employee clock-ins, clock-outs, and timesheets through When I Work
• Identify timekeeping discrepancies and organize payroll information for final processing by management
• Maintain accurate employee files, applications, credentials, reports, and other company documentation
• Communicate with our Operations Manager regarding employee schedules, schedule confirmations, days-off requests, staffing updates, and other operational information
• Update internal office records based on information received from the Operations Manager
• Manage the corporate office phone while working in the office, including monitoring and responding to employee/guard text messages and other communications
• Communicate professionally with security officers and other team members regarding routine administrative matters
• Assist with applicant and interview preparation, including:
• Welcoming applicants into the office
• Seating applicants in the conference room
• Providing employment applications and required paperwork
• Collecting and making copies of identification, permits, licenses, and other credentials
• Providing applicants with a brief introduction to the company and interview process
• Notifying management when applicants are ready for their interview
• Collect outstanding paperwork and documentation from employees as needed
• Organize and maintain digital and physical office files
• Assist with general office organization and administrative duties
• Receive daily assignments directly from the owner and ensure tasks are completed accurately and within the requested timeframe
• Help identify missing information, incomplete paperwork, or administrative items requiring follow-up

Qualifications

• Strong proficiency with Google Workspace, particularly Google Sheets, Gmail, and Google Drive
• Strong general computer and data-entry skills
• Ability to learn new software and systems quickly
• When I Work experience is not required — training will be provided
• Previous administrative, executive assistant, office assistant, or office management experience preferred
• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Professional written and verbal communication skills
• Ability to handle confidential employee and company information appropriately
• Comfortable communicating with employees, applicants, management, and clients
• Ability to prioritize multiple assignments without becoming overwhelmed
• Dependable, punctual, and consistent

What We’re Looking For

We are specifically looking for someone who is a self-starter and strong executor. This role requires someone who can receive an assignment, understand what needs to be accomplished, and take ownership of getting it done.

The right candidate will be fast, organized, resourceful, detail-oriented, and comfortable working in a growing company where priorities can change throughout the day.

This position has the potential to grow in hours and responsibility as the company continues to expand.

Pay: $20.00 per hour

Expected hours: 12.0 per week

Work Location: In person