Executive Assistant

PLEASE NOTE THIS IS A FIXED TERM CONTRACT FOR MATERNITY COVER

 Company Overview

• Lagata are one of the largest investment groups operating in Sub Saharan Africa. We put responsible investment at the core of what we do by focusing on growing businesses that can generate sustainable profits and create a positive social and environmental impact.
• We run an owner-operator model organisation, acting as a diversified multinational group, with particular focus in businesses across the industrial, manufacturing, and forestry sectors.

Role Overview

• We are seeking a highly organised and proactive Executive Assistant to provide comprehensive support to two Directors. This role will involve managing both professional and personal responsibilities, requiring exceptional attention to detail, discretion, and the ability to manage competing priorities.
• The successful candidate will play a key role in ensuring the smooth day-to-day running of the Directors’ schedules, coordinating with senior stakeholders, and supporting a variety of administrative and lifestyle tasks.

Key Responsibilities

Diary & Schedule Management

·      Manage complex and busy diaries for two Directors across multiple calendars

·      Coordinate meetings with senior stakeholders, ensuring efficient scheduling and prioritisation

·      Anticipate scheduling conflicts and proactively resolve them

·      Prepare daily and weekly schedules, ensuring optimal time management

Administrative Support

·      Provide full administrative support to the Directors, both professional and personal

·      Act as a key point of contact for internal and external stakeholders

·      Prepare meeting materials, agendas, and follow-up actions where required

Financial Administration

·      Collect and organise expense receipts and documentation

·      Prepare and submit expense forms in a timely manner

·      Reconcile and file company card statements

·      Coordinate with the accountant to submit invoices and financial records

Travel & Logistics

·      Arrange domestic and international travel, including flights, accommodation, and itineraries

·      Ensure seamless travel experiences with detailed planning and contingency arrangements

Lifestyle & Personal Support

·      Provide ad hoc personal assistance, including lifestyle management tasks

·      Support with personal scheduling, appointments, and related logistics as required

Key Requirements

·      Minimum 5 years experience in a similar Executive Assistant or Personal Assistant role

·      Proven experience supporting senior executives or directors

·      Exceptional organisational and time management skills

·      Strong ability to manage multiple priorities and work under pressure

·      High level of discretion and professionalism

Technical Skills

·      Strong proficiency in the Microsoft Office Suite

·      Experience managing multiple calendars and scheduling tools

Personal Attributes

• Highly proactive and solutions focused
• Excellent communication and interpersonal skills
• Strong attention to detail
• Flexible and adaptable approach
• Trustworthy with the ability to handle confidential information