Executive Assistant/Office & Property Manager

Executive Assistant / Office & Property Manager

Location: West Hollywood, Los Angeles, CA
Employment Type: Full-Time, On-Site
Schedule: Monday–Friday, 8:30 a.m.–5:30 p.m., with occasional flexibility as needed
Compensation: $100,000–$140,000 DOE, plus discretionary bonus and comprehensive benefits

About the Role

A well-established and growing lobbying firm with a multi-state presence is seeking a highly capable, self-directed Executive Assistant / Office & Property Manager for its Los Angeles office.

This multifaceted position will support three partners and the firm’s owner, who travels to Los Angeles regularly. The role will also oversee the daily operations of the West Hollywood office, the building in which it is located, and a private residence.

Because the partners are frequently out meeting with clients, the successful candidate must be comfortable working independently and taking full ownership of the office and properties. The ideal candidate notices what needs attention, acts with urgency, and resolves issues without requiring constant direction.

This is an established position with existing responsibilities and systems to learn and manage. While the role is hybrid in scope—combining executive support, office management, and property oversight—it is not a remote position.

Key ResponsibilitiesExecutive & Personal Support

• Provide administrative support to three partners and the firm’s owner.
• Manage multiple calendars, including meetings, appointments, events, conference calls, and scheduling changes.
• Coordinate travel arrangements, including flights, hotels, ground transportation, reservations, itineraries, and expense reports.
• Prepare professional correspondence, meeting materials, presentations, and other documents.
• Track priorities, deadlines, and follow-up items to ensure timely completion.
• Process check requests, invoices, reimbursements, and other administrative paperwork.
• Maintain organized electronic and physical filing systems.
• Answer and direct incoming calls and take messages as appropriate.
• Handle occasional personal requests, errands, and special projects.
• Maintain complete confidentiality regarding clients, business matters, and personal information.

Office Management & Client Experience

• Ensure the office remains polished, organized, fully stocked, functional, and ready for meetings at all times.
• Serve as a welcoming and professional point of contact for clients, guests, executives, and visitors.
• Coordinate conference room preparation, catering, guest arrivals, mail, deliveries, and other daily workplace needs.
• Manage office supplies, equipment, technology needs, inventory, and service providers.
• Serve as the primary point of contact for building management, vendors, maintenance professionals, cleaning services, and other outside providers.
• Coordinate repairs, maintenance requests, inspections, office access, and necessary follow-up.
• Maintain vendor records, service schedules, warranties, invoices, and related office documentation.
• Support employee, consultant, and visitor onboarding, including building and office access.
• Proactively identify and resolve operational issues and recommend ways to improve efficiency, organization, and the overall workplace experience.

Building & Residence Oversight

• Oversee the ongoing maintenance and general condition of the office building and a private residence.
• Coordinate vendors, repairs, routine maintenance, inspections, access needs, and improvement projects.
• Obtain estimates, research and present options, schedule work, and confirm that projects are completed properly and on time.
• Conduct regular walkthroughs and proactively identify maintenance, safety, or organizational concerns.
• Track service requests and communicate with landlords, tenants, building representatives, and property contacts as needed.
• Maintain organized records of repairs, invoices, warranties, service providers, and property-related expenses.
• Ensure the building and residence remain secure, functional, organized, and well maintained.
• Respond to occasional urgent or time-sensitive property matters with sound judgment and an appropriate sense of urgency.

Qualifications

• Minimum of 5 years of experience providing executive or administrative support and managing office operations.
• Previous experience in a blended Executive Assistant, Personal Assistant, Office Manager, Property Manager, Fac…