Executive Assistant

**Personal Assistant Global Professional service firm**

Manhattan - NY

We are working with a leading global professional services organisation in New York who are seeking an experienced EA to provide high-level administrative and personal support to senior executives across its Legal and Finance functions.This is a newly created role for a proactive, highly organised and discreet professional who is comfortable supporting multiple senior stakeholders, managing competing priorities and working independently in a fast-paced international environment.

The Role

Responsibilities will include:

• Managing complex diaries, inboxes and competing priorities.
• Coordinating domestic and international travel and accommodation.
• Arranging internal and external meetings, agendas and follow-up actions.
• Preparing and formatting documents, reports and presentations.
• Managing expenses, invoices and other administrative processes.
• Supporting projects through document management, correspondence and deadline tracking.
• Acting as a key point of contact between senior executives and wider teams.
• Providing administrative support to senior leaders when required.
• Working closely with administrative colleagues across international offices.
• Handling highly confidential and sensitive information with complete discretion.

The role will also include office management responsibilities , including facilities, supplies, vendors, visitors and employee onboarding. You will take ownership of ensuring the office operates smoothly and professionally.

About You

The successful candidate will have:

• 5+ years’ experience in a PA, EA or senior administrative role.
• Experience supporting multiple senior stakeholders at Director level or above.
• Ideally, experience within financial services, legal, insurance or another complex professional environment.
• Excellent organisational skills and attention to detail.
• Strong written and verbal communication skills.
• The confidence and judgement to work independently and proactively.
• A high level of discretion when handling confidential information.
• Strong Microsoft Office skills.
• Experience with travel and expense management systems.
• The ability to build effective relationships across teams and locations.
• A flexible, solutions-focused approach and the ability to remain calm under pressure.

This is an excellent opportunity for an experienced PA or EA to join a growing international organisation in a high-profile role supporting senior leadership across Legal and Finance, with responsibility for both executive support and office operations. A global firm with superb benefits and a great, collaborative team culture. Stable CVs with a history of longevity in roles are strongly preferred by the client.