Legal Administrative Assistant

Thompson Coburn, a large full-service law firm with offices in eight (8) cities across the U.S., is in search of a full-time non-exemptLegal Administrative Assistantto join itsLos Angeles office . With over 450 attorneys and experience in 50 areas of law, Thompson Coburn is regularly recognized for providing clients with outstanding value and service. Driven by our core values of integrity, innovation and diversity, we collaborate and work in a welcoming, fast-paced, and inclusive environment.

Under the leadership of the Senior Manager, Legal Support Operations, this position serves as the vital link between litigation attorneys, clients, and support staff. You’ll draft legal documents and reports, engage with clients, and maintain seamless collaboration across the office to ensure deadlines are met and confidentiality is upheld. While this role will primarily focus on Labor & Employment, there will be opportunities to assist other areas of litigation as well. After an initial period of training, this position is eligible for a hybrid-remote work schedule.

Key Responsibilities

• Supports multiple attorneys and paralegals in assigned practice area(s) and legal support teams in the preparation of client legal documents.
• Participates in the Firm’s team-based support model by providing assistance across attorney assignments, accepting shared work, and contributing to team coverage and service delivery needs.
• Proactively and consistently utilizes the Firm’s workflow management system as the primary mechanism to receive, prioritize, track, and complete all work assignments in support of the Firm’s team-based support model.
• Plans, produces, edits and formats correspondence, memoranda, reports and other legal documents in a timely manner while utilizing computer, transcription equipment and other office equipment.
• Coordinates and performs administrative tasks specific to practice area, including gathering and summarizing data for reporting, utilizing software programs specific to the practice area.
• Requests conflict of interest reports with File Opening/Conflicts, opens new clients and/or matters, and maintains all client and general files. Conducts periodic review for possible storage of older files and prepares files to be closed.
• Receives clients and visitors, maintains good public relations with clients, and observes confidentiality of attorney-client relationship.
• Ensures attorney timesheets are entered and released in a timely manner. Reviews, proofs, edits and processes client billing statements.

Knowledge, Skills And Abilities Required

• Must foster a collaborative team approach and possess a high level of professionalism and interpersonal skills to work well with employees at all levels within the organization and maintain all information in the strictest of confidence. Required to use tact and diplomacy when interacting with individuals across all levels of the Firm.
• Ability to transcribe legal documents, correspondence and reports from rough draft, dictation or transcription at a level of seventy (70) wpm.
• Technical proficiency in Microsoft Office in a legal environment to include Outlook, Word and Excel and other software.
• Must have ability to read, write and communicate fluent English; ability to compose documents in the appropriate business style using correct grammar and spelling; ability to communicate clearly using proper grammar and diction over the telephone.
• Must possess attention to detail, ability to balance multiple projects and display strong time management skills with a proactive approach.
• Ability to process routine daily functions while being able to resolve sensitive issues and complex assignments utilizing above-average critical thinking skills.
• Must have ability to produce work of high quality, which is accurate, complete and free of errors. Ability to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine legal correspondence and legal case matters. Ability to perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent.

Experience And Education Qualifications

• Minimum High School Diploma or equivalent required. An Associate Degree is preferred.
• Minimum of two (2) years of legal experience required.

Compensation For applicants that meet the experience …