Executive Assistant

Responsibilities Kforce has a client in Los Angeles, CA that is seeking an Executive Assistant who will create and deliver clear verbal and written communications, and demonstrate impressive administrative and organizational skills - particularly around calendar and expense management for an executive whose schedule shifts constantly between internal leadership meetings and external UFC and Zuffa Boxing engagements. This person should have proficient interpersonal skills with a confident, polished presence, and you’re someone who builds trust easily, brings positive energy, and knows how to read the room. The ideal partner in this role is a driven individual who can prioritize successfully for themself and the executive, and who can work excellently under pressure. Responsibilities:

• Coordinate heavy travel itineraries tied to events and meetings - including flights, hotels, and car service - often on short notice, and monitor plans throughout
• Process and reconcile expenses quickly and accurately, including corporate card reconciliation, receipt collection, and travel-related spend, ensuring compliance with company policy and on-time month-end close
• Be highly responsive to direct and anticipated needs; Provide fast, accurate, and thoughtful responses to requests, and follow up on action items in support of the executive’s efficiency and effectiveness
• Provide effective and expeditious meeting coordination including agendas, notes, action items, and follow-ups for both internal and meetings
• Track key deliverables, deadlines, and follow-ups, ensuring preparation and materials are ready ahead of time
• Assist with planning and execution of department events tied to programming, including logistics, vendor coordination, and on-site support as needed
• Manage special projects, run occasional personal errands, and take on additional duties as needed

Requirements

• 5+ years of experience as an Executive Assistant, preferably within media, sports, or entertainment, supporting a senior executive
• Advanced proficiency with Microsoft Office and/or Google Workspace (Outlook/Calendar, Excel/Sheets, PowerPoint/Slides, Word/Docs), and experience with expense and travel systems (e.g., Concur, Workday)

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce’s sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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