Executive Administrative Assistant

AP Executive Staffing is currently recruiting for an experienced Executive Administrative Assistant for a client in Amherst, NY.

This position will provide high-level administrative support to the executive team while assisting with day-to-day office operations. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable working in a fast-paced professional environment where confidentiality, discretion, and exceptional service are essential.

Responsibilities

• Provide administrative support to members of the executive team and additional office leadership.
• Coordinate calendars, meetings, appointments, and video conferences.
• Prepare, edit, and proofread correspondence, presentations, reports, meeting materials, and meeting minutes.
• Manage multiple assignments, special projects, and departmental initiatives.
• Maintain filing systems, databases, records, and other administrative documentation.
• Order and maintain office supply inventory.
• Coordinate lunches and other arrangements for meetings.
• Answer, screen, and place phone calls as needed.
• Coordinate executive and visitor travel arrangements.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist with additional administrative and office-related responsibilities as needed.

Qualifications

• Minimum of 5 years of executive administrative support experience.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment.
• Strong interpersonal skills with the ability to communicate professionally with individuals at all levels of an organization.

Preferred Qualifications

• Associate’s or Bachelor’s degree.
• Experience planning and coordinating meetings.
• Experience processing expense reports; Concur experience is preferred.
• Notary Public certification or willingness to become certified.