Executive Assistant

For over 17 years, Trilyon has been a leader in global workforce solutions, specializing in Cloud Technology, AI/ML, Software Development, Technical Writing, and Digital Transformation. We partner with top companies to deliver high-quality talent in engineering, IT, and emerging technologies.

For additional information or to view all of our job opportunities, please visit our website https://trilyonservices.com/careers/

Job Title: Program Manager I/Director’s Assistant

Location: Oakland, CA – 94612

Duration: 4+ Months (High Potential for Extension)

Job ID: PCGJP00005068

Rate: $40-$45/Hour

Description:

Senior Director’s Assistant

Location: In-office presence required 5 days per week, with local travel to several Bay Area office locations.

Role Overview: Provide high-level administrative support to three Directors, including calendar management, meeting coordination, communications, travel, expenses, reporting, and department operations.

Key Responsibilities:

• Manage complex calendars, scheduling, meeting logistics, conference rooms, and virtual meeting tools.
• Prepare, proofread, edit, and format correspondence, agendas, presentations, reports, and other business documents.
• Track action items, follow up on open issues, and coordinate responses on behalf of Directors and department leaders.
• Coordinate travel, events, catering, conference logistics, itineraries, and local office support.
• Process invoices, purchase orders, expense reports, commercial card reconciliation, and budget-related administrative tasks.
• Support HR, compliance, safety, onboarding, training tracking, distribution lists, organization charts, and building service requests.
• Maintain organized records, electronic filing systems, office supplies, equipment orders, and department documentation.
• Create reports, track metrics, support process improvements, and assist with workflow optimization.
• Provide backup administrative support and handle other department tasks as assigned.

Minimum Qualifications:

• High School diploma or GED.
• At least two years of experience supporting multiple director-level leaders or above.

Desired Qualifications:

• Associate’s degree or equivalent experience.
• Four years of administrative experience.
• Strong organizational, communication, prioritization, and problem-solving skills.
• Experience coordinating meetings, travel, expenses, events, records, and executive-level administrative support.

Why Join Us?

• Trilyon, Inc., offers a comprehensive benefits package.

• Opportunities for growth and professional development.

• Collaborative and inclusive company culture

Equal Employment Opportunity (EEO) Statement:

Trilyon, Inc., is an Equal Opportunity Employer committed to diversity, equity, and inclusion. We do not discriminate based on race, color, religion, gender, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected status under applicable laws. Our diverse team drives innovation, competitiveness, and creativity, enhancing our ability to effectively serve our clients and communities. This commitment to diversity makes us stronger and more adaptable.

Regards

Inderjeet Nishad

Direct: (669) 315-4455

E: [email protected]