Executive Assistant / Receptionist

Overview
Welcome to Anand Desai Law! Looking for a SUPERSTAR legal assistant! We want a dynamic person with a great attitude and bubbly personality to help join our small law firm and help us grow!

If you don’t have a legal background, you are still encouraged to apply because a willingness to learn is important to us!

www.CallDesai.com / IG: Lawdesai

This vital role combines front desk responsibilities with executive support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent communication skills, and possess a proactive attitude. Your energy and professionalism will help create a welcoming atmosphere while efficiently managing administrative tasks that keep our office running seamlessly.

Responsibilities

• Greet visitors, clients, and vendors warmly, providing outstanding customer service and ensuring a positive first impression.
• Assist Anand Desai with scheduling, calendar management, reminders, and daily administrative tasks
• Manage multi-line phone systems with professionalism, directing calls accurately and courteously.
• Handle front desk duties including answering inquiries, scheduling appointments, and maintaining visitor logs.
• Perform data entry, filing, and document proofreading to ensure accuracy and organization of all office records.
• Handle mail, scanning, filing, and document organization
• Oversee office management tasks such as supply inventory, mail distribution, and maintaining cleanliness of common areas.
• Utilize computer skills in Microsoft Office Suite, Google Workspace, and other relevant software to support administrative functions.
• Support personal assistant duties as needed, including travel arrangements and confidential correspondence.
• Maintain professionalism and confidentiality at all times
• Support staff and management with various administrative needs throughout the day

Requirements

• Proven office experience with strong clerical and administrative skills.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Proficiency in computer literacy including Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry tools.
• Experience with multi-line phone systems, front desk operations, and office management procedures.
• Bilingual abilities are highly desirable to serve diverse client needs.
• Strong phone etiquette and customer support skills to handle inquiries professionally.
• Demonstrated time management skills with the ability to multitask efficiently under pressure.
• Personal assistant experience or calendar management expertise is advantageous. Join us in a role that combines energetic front desk engagement with vital executive support! We’re committed to fostering a professional environment where your organizational talents shine while delivering exceptional service every day. All positions are paid roles designed to support your career growth within a vibrant office setting!

Pay: $24.00 - $29.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person