Executive Assistant

We’re hiring: Executive Personal Assistant (NYC, in-office)

We’re looking for a sharp, organized, and discreet EA to support our CEO out of our NYC office. This is a high-trust role for someone who thrives on keeping a busy executive’s life running smoothly — inbox, calendar, travel, errands, and everything in between.

What you’ll do:

• Manage the CEO’s inbox — triage daily, draft replies in their voice, flag what matters
• Own the calendar — schedule meetings, send and manage invites, protect focus time
• Handle travel end-to-end — flights, hotels, detailed itineraries, plus visas, passports, and all travel documentation
• Run personal and company errands (gifts, deliveries, appointments, household coordination, office supplies)
• Prepare documents, expense reports, and presentations
• Coordinate with vendors and service providers

What we’re looking for:

• 2+ years as an EA, PA, or similar role
• Strong Microsoft Office skills (Outlook, Word, Excel, PowerPoint, Teams)
• Comfortable using AI tools (Claude, ChatGPT, Copilot) for everyday tasks
• Excellent writing — you can match someone else’s tone and ghostwrite credibly
• Obsessive attention to detail
• Discreet, trustworthy, and calm under pressure

Preferred skills:

• Experience using AI tools to draft emails, summarize information, and automate routine workflows
• Comfortable writing effective AI prompts and iterating to get quality output
• Curiosity about emerging AI tools and willingness to test new ones as they roll out
• Experience supporting project managers or senior executives, or working in the real estate industry

The details:

• New York City — 5 days in office, Mon–Fri
• Generally 10 AM – 6 PM (occasional later hours as needed)
• Full-time
• $65,000 – $80,000 + medical, dental, vision