Admin Assistant (Spanish Bilingual)

The Admin Assistant position will assist several of the Administrative departments with general clerical duties at our Riverside clinic. The responsibilities include, but are not limited to, the following duties:

• Answering and directing phone calls
• Assisting with emails
• Organizing and scheduling meetings and appointments
• Developing and maintaining a filing system
• Providing general support to visitors by answering questions and requests
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Keep constant communication with the Admin staff from other counties, ensuring messages and notices are sent in a timely matter
• Handle sensitive information in a confidential manner
• Reply to email, telephone or face to face inquiries
• Receive, sort and distribute the mail
• Assist with event planning and attend events (usually 1-2 Saturdays of the month)
• Maintain the office, and keep it looking presentable (take out trash, wipe down tables, disenfect toys etc.)
• Assist Recruitment with hiring and onboarding processes

Job Qualifications:

• Ability to work Monday – Friday between 11:30pm-6pm
• Previous office experience is a plus!
• Knowledge of the ABA industry is a plus!
• Proficiency in computer applicants such as Microsoft Office and Excel
• Knowledge of clerical and administrative procedures such as filing, record keeping, and operation of standard office equipment
• Excellent verbal and written communication skills
• Ability to manage time, coordinate schedules, and adapt to change under strict deadlines
• Strong attention to detail and ability to multi-task
• Spanish speaking is required
• Driver’s license and reliable transportation required

Job Type: Part-time

Pay: $18.00 per hour

Benefits:

• 401(k)
• Employee assistance program
• Employee discount

Work Location: In person