Part-Time Executive Administrative Assistant/Personal Assistant (Remote + Local Support)

Growing private psychiatric practice seeking a highly organized, reliable, and professional Executive Administrative Assistant / Personal Assistant to support both business and selected personal administrative tasks.

This is a flexible, part-time 1099 contractor role ideal for someone who is proactive, discreet, emotionally intelligent, and experienced in administrative support. You will play a key role in helping manage both a busy mental health practice and selected day-to-day personal organizational tasks for a business owner.

Business / Psychiatric Practice Support

• Answer and return patient phone calls professionally
• Manage scheduling and appointment coordination
• Monitor and organize email inbox
• Receive, sort, and manage faxes and documents
• Assist with intake paperwork and patient follow-up
• Coordinate appointment reminders and scheduling changes
• Light administrative support for insurance forms and referrals
• Maintain organization of electronic documents

Personal Assistant Support

• Coordinate appointments, reservations, and travel planning
• Assist with errands and personal task coordination as needed
• Organize and help with household, personal and administrative needs

Requirements:

• Prior experience as an administrative assistant, medical receptionist, or executive assistant
• Excellent communication skills (phone, email, and written)
• Strong organizational and time management abilities
• High level of discretion and confidentiality
• Comfortable working independently and remotely
• Reliable, detail-oriented, and proactive
• Familiarity with HIPAA standards (or willingness to learn)
• Drivers License

Preferred Experience:

• Medical office, psychiatry, or behavioral health experience
• Experience with scheduling software or EMRs
• Experience handling high-volume phone calls
• Background supporting executives or business owners

Compensation:

• $20–$25/hour depending on experience
• Flexible schedule
• Approximately 10–15 hours per week to start, with potential to grow

Ideal Candidate:

The ideal candidate is calm under pressure, warm on the phone, highly trustworthy, and able to seamlessly shift between professional medical administrative work and personal assistant responsibilities. This is a long-term role for the right person.

To Apply:

Please submit:

• Resume
• Brief description of relevant experience
• Availability
• References (preferred)

Pay: $20.00 - $25.00 per hour

Work Location: Hybrid remote in Clifton Park, NY 12065