Executive Assistant (Bilingual Mandarin–English)

Location: Cupertino / Saratoga, California (San Francisco Bay Area)

Work Arrangement: Hybrid

Start date: ASAP About the Role Seeking a highly capable Executive Assistant / Secretary to support the CEO for a startup project currently in stealth. This role requires strong organizational ability, discretion, and bilingual communication skills to help coordinate business activities across English and Mandarin speaking environments.

The position involves a mix of translation, administrative coordination, scheduling, and external outreach, supporting the CEO’s business activities, meetings, and travel.

Candidates located in the San Francisco Bay Area are strongly preferred due to occasional in-person support needs.

Key Responsibilities

• Provide administrative and organizational support to the CEO.
• Translate written and verbal communications between Mandarin Chinese and English.
• Coordinate schedules, meetings, and travel arrangements.
• Assist with preparation and follow-up for business meetings, trips, and events.
• Conduct outreach and communications with external contacts, including researchers, academics, and industry professionals when requested by the CEO.
• Handle clerical and coordination tasks related to the CEO’s projects and business activities.

Qualifications

• Fluency in Mandarin Chinese and English (spoken and written).
• Bachelor’s degree or higher in science, engineering, or a technology-related field.
• Strong interpersonal and communication skills.
• Ability to independently coordinate outreach and arrange meetings with external contacts.
• Highly organized with strong attention to detail.
• Ability to handle confidential information with discretion.

Preferred Qualifications

• Degree from a highly regarded university.
• Experience supporting executives, founders, or senior leadership.
• Familiarity with academic, research, or technology environments.

Work Arrangement This role is hybrid. While some tasks can be handled remotely, the assistant may occasionally need to work in person in the Cupertino/Saratoga area to support translation, administrative tasks, and other coordination needs.

Application Process Please apply directly through LinkedIn with your resume. Applications will be reviewed and shortlisted before being forwarded to the CEO. Compensation Competitive salary from $100,000-$150,000 based on qualifications and experience.