Personal Assistant / Administrative Coordinator

Personal Assistant / Administrative Coordinator

Rampart Consulting

*Part‑time (15–20 hours per week) Work from Home*

About Rampart Consulting

Rampart Consulting is a boutique security and risk advisory firm delivering discreet, intelligence‑led solutions to corporate, government, and legal clients. Led by a Former Detective Inspector with the NSW Police, we provide high‑level investigative, advisory, and resilience services tailored to complex environments.

The Role

We are seeking a highly organised, intelligent, and proactive Personal Assistant / Administrative Coordinator to support the day‑to‑day operations of our consultancy.

This is a remote (work‑from‑home) role , suited to someone who is comfortable managing multiple priorities independently, working with discretion, and maintaining a high level of accuracy across administrative and client‑facing tasks.

Key Responsibilities

• Managing and tracking client enquiries via CRM / operations management software
• Following up process service matters and related client work
• Responding to and managing email enquiries
• Coordinating and engaging contractors on behalf of clients
• Preparing invoices and managing billing processes
• Organising batch payments and reconciling transactions in Xero
• Managing calendars, scheduling, and appointments
• Proofreading, formatting, and preparing professional reports
• Formatting PowerPoint presentations and client documents
• Maintaining client liaison and communications
• Overseeing email inbox management
• Uploading and managing blog content across the website, LinkedIn, and social media

About You

You will be:

• Highly organised with strong attention to detail
• Able to manage multiple tasks efficiently and meet deadlines
• Comfortable working independently in a remote environment
• Professional, discreet, and client‑focused
• Confident communicating with clients and stakeholders

Skills & Experience

• Experience using Xero (essential)
• Strong proficiency in Microsoft Word and Microsoft Teams
• Experience in document formatting and report presentation
• Familiarity with content uploading (websites / LinkedIn / social media)
• Previous experience in an administrative or PA role preferred

Why Join Rampart Consulting

• Flexible work‑from‑home arrangement
• Work closely with a senior, highly experienced principal consultant
• Be part of a boutique, high‑performance consultancy
• Exposure to a unique mix of legal, investigative, and corporate work
• Opportunity to grow into a broader operational support role over time

How to Apply

Please submit your CV to [email protected]