Executive Assistant to the Co-Directors of Athletics (7385U) 86532

About Berkeley At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom, and belonging make it a special place for students, faculty, and staff.

As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic, and social value.

We are looking for applicants who reflect California’s diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley.

Departmental Overview Intercollegiate Athletics supports a workforce of approximately 300 staff, coaches, contract, career exempt and represented staff. The department conducts 30 intercollegiate sports and provides full support to over 900 student-athletes.

Position Summary This position provides executive-level support for the Co-Directors of Athletics (who report directly to the Chancellor), particularly related to maintaining the Co-Athletic Director’s calendar, scheduling standing meetings with direct reports, donors, staff, campus partners, campus leadership and community groups and other meetings; managing the Co-Athletic Director’s travel; and processing expense and reimbursements. This position coordinates the All-Staff meetings, Head Coaches meetings and department leadership meetings. This position also serves as the main point of contact for the Co Athletic Director’s immediate office.

Application Review Date The First Review Date for this job is: June 11, 2026. For full consideration, please apply on or before the first review date.

Custom Scope This position provides executive-level support for the Co-Directors of Athletics (who report directly to the Chancellor), particularly related to maintaining the Co-Directors of Athletics calendar, scheduling standing meetings with direct reports, donors, staff, campus partners, campus leadership and community groups and other meetings; managing the Co-Directors of Athletics travel; and processing expenses and reimbursements. This position coordinates the All-Staff meetings, Head Coaches meetings and department leadership meetings. This position also serves as the main point of contact for the Co-Directors of Athletics immediate office.

Responsibilities

• Directs the daily administrative operations for the Co-Directors of Athletics office.
• Serving as the primary point of contact for the Athletic Director’s suite.
• Develops and implements efficient and effective systems for managing information, projects and communications to ensure accurate and timely responses.
• Handles the details of complex and highly sensitive matters on behalf of the executives.
• Manages and coordinates a highly complex and dynamic travel schedule for the Co-Director of Athletics, including extensive travel related to Football operations, ACC conference meetings, and national Athletics Director conferences.
• This position has to prioritize meetings based on fundraising responsibilities, campus leadership responsibilities and day-to-day operations responsibilities.
• Functions as the gatekeeper, understanding the requirements of the executives, in order to prioritize issues according to urgency and to allocate time accordingly.
• Responds to a wide variety of questions and issues from faculty, staff, students and the public on behalf of the executive, including those highly sensitive in nature.
• Briefs executives in a timely fashion, with regard to priorities and deadlines, on the status of pending issues.
• This position briefs the Co-Directors…