Design Coordinator

Job Title: Design Coordinator

Location: New York, NY

About Us

Effy Jewelry is a family-owned luxury brand with over 40 years of expertise in fine jewelry design, manufacturing, and retail. Known for vibrant gemstones, bold designs, and exceptional craftsmanship, Effy has built a global presence with collections featured in more than 150 boutiques across premier land-based locations and cruise ships worldwide. With a strong foundation in quality, innovation, and customer experience, Effy continues to evolve while staying true to its heritage as a privately owned business. Our teams operate at the intersection of luxury retail and global travel, delivering a personalized and elevated shopping experience to customers around the world.

Position Overview

We are seeking a highly organized, detail-oriented, and design-minded Design Coordinator to support the planning, design, production, installation, and execution of Charter projects, Special Projects, and other design initiatives across Effy’s cruise retail portfolio. This role will work closely with the Store Design, Retail Experiences, Visual Merchandising, Creative, and Charter teams, as well as cruise line partners, vendors, fabricators, and other stakeholders, to help bring projects from concept through execution. The ideal candidate has a background or education in Interior Design or Design Management with the ability to understand space planning and design intent while also managing the detailed coordination required to keep complex projects moving forward.

Projects may include Charters, special retail activations, temporary installations, new retail concepts, branded environments, events, and other strategic initiatives requiring design and project coordination support.

This role is based at our New York City headquarters and requires being onsite five days a week.

Key Responsibilities

Project Coordination & Support

• Provide day-to-day design and project coordination support to Project Managers and Design leadership across Charters, Special Projects, and other business initiatives.
• Proactively track project schedules, action items, approvals, deliverables, and outstanding decisions to ensure projects remain on schedule.
• Assist with project documentation, presentations, specifications, budgets, procurement tracking, and installation planning.
• Identify potential design, production, or logistical issues and work with the appropriate teams to develop solutions.
• Support multiple projects simultaneously, adapting priorities based on evolving business needs and project timelines.

Design Development & Interior Design Support

• Support the development of retail environments, activations, fixtures, displays, branded elements, and temporary installations from initial concept through final execution.
• Assist with space planning and communicating comments & feedback to designers or vendors for updated design packages
• Utilize SketchUp and other design software to develop and modify layouts, and design concepts during planning, production, and onsite execution.
• Assist with sourcing materials, finishes, furniture, fixtures, decorative elements, and other design components as required.
• Maintain organized project design documentation, including drawings, specifications, finish selections, vendor information, and approvals.

Communication & Meeting Coordination

• Act as a liaison between internal teams, cruise line partners, designers, vendors, fabricators, and other stakeholders to maintain clear and timely communication throughout the project lifecycle.
• Coordinate project meetings and presentations, including scheduling, preparing current materials, documenting decisions and action items, and managing follow-up.
• Ensure stakeholders have access to the most current drawings, specifications, artwork, schedules, and project information.

Vendor & Production Coordination

• Coordinate with vendors and fabricators throughout the production process, communicating approved designs, specifications, quantities, materials, artwork, and timelines.
• Track vendor deliverables, samples, shop drawings, prototypes, production schedules, and outstanding approvals.
• Participate in vendor visits and production reviews as required.

Inventory & Kit-of-Parts Management

• Organize, track, and maintain accurate inventories and Kits of Parts for reusable fixtures, décor, signage, equipment, and other elements associated with …