Executive Assistant

Executive Assistant to Founder — London (onsite)

We’re recruiting on behalf of our client: a founder running a family office alongside a growing demi-fine jewellery brand.

This is a genuinely varied role. No two days look the same, and the person in this seat needs to be comfortable with that — not just say they are at interview. You’ll be the first point of contact for the founder’s diary, inbox and day-to-day operations across both businesses, working closely with senior team members.

What you’ll be doing

• Managing a complex, constantly shifting calendar across several time zones
• Acting as gatekeeper and first responder for emails, calls and messages, triaging what needs attention now and what can wait
• Coordinating travel, logistics and meetings, often at short notice
• Liaising with the wider team to keep things moving without needing everything spelled out
• Handling business and personal admin — this is a founder role, not a 9-to-5 corporate one
• Preparing briefing notes, documents and correspondence
• Managing confidential information with discretion
• Anticipating what’s needed before being asked

What we’re looking for

• Proven EA or PA experience supporting a senior executive or founder, ideally somewhere fast-paced or entrepreneurial
• Fast, reliable responsiveness, including outside standard hours when something is genuinely time-sensitive. This one is non-negotiable and we’d rather discuss it honestly upfront
• Excellent written and verbal communication
• High discretion and sound judgement
• Comfortable working across a family office and an operating business at once
• Proactive rather than reactive
• Strong organisational skills and calm under pressure
• Based in or able to commute easily to London

Nice to have

Experience in luxury retail, jewellery or family office settings, and familiarity with international travel coordination.

Package: £40-45k + Bonus (some flex for experienced candidates)