Wholesale Admin Assistant

The A&M Mission: We’re more than just a jewellery brand, we’re on a mission to revolutionise the jewellery experience.

Our Values & Culture: At A&M, our values aren’t just words - they’re the heartbeat of how we show up, every single day.

Grow Together. Celebrate Each Other. Break All Boundaries. We’re a company fuelled by growth, recognition, and pushing beyond the expected. We move fast, think big, and believe that progress is a shared journey. We champion one another’s wins and show up with support when it counts - because when one of us grows, we all do. If you’re inspired by collaboration, driven by curiosity, and energised by celebrating others, you’ll thrive here at A&M.

Location: London, Hybrid (minimum 2 days a week in the office).

Salary & Benefits: £29,500 annually. See more on our benefits here.

Our Commitment: Sustainability starts with us. From community work, caring for our suppliers and educating and supporting our team. See our commitments here.

The Wholesale Admin Assistant Mission The Retail Partnerships side of the business is growing rapidly and we have some ambitious and very exciting plans for 2026 - last year we launched the brand in Canada, USA and continued our European expansion. The Wholesale Admin Assistant will be crucial to supporting our growth, running the back of house of the department, maintaining our databases and logging orders. How You’ll Drive Success

• Be responsible for all of our Retail Partnerships data including keeping our CRM database up to date, inputting all of our orders and tracking credit notes
• Manage all supplier codes, GS1 and EAN codes ensuring it is up to date
• You will have strong accuracy and love to be in the detail
• You will create seasonal line sheets and picture packs according to the retailers needs to make their buying journey as smooth as possible
• Input customer orders and manage end to end process from receipt to despatch in line with PO requirements and deadlines
• You will collate imagery and copy in our retailers required formats
• Keep the Wholesale Range Plan up to date
• Alongside the Retail Partnerships Manager you will review performance and look for product opportunities
• You will keep in close communication with finance to make sure invoices are raised for delivered product and all credit notes are logged
• Compile all new vm kits and send out
• Assist with new and existing store training - travelling across the UK to make sure the brand looks exceptional in every outlet
• Look after all new sample requests
• Prepare sell through analysis prior to appointments and support when required
• Upload all new data to suppliers platforms
• Assist with packing of orders as required
• Support with Wholesale events & Trade Shows internationally

What You’ll Need To Thrive

• Strong attention to detail and organisational skills
• A collaborative mindset and enjoyment of cross functional teamwork
• A proactive and solutions focused approach to problem solving
• Confidence working in a fast paced, hands on team environment
• Ability to work to deadlines and complete orders efficiently
• Alignment with our core values and mission for growth
• Good knowledge of Excel/Google Sheets, alongside a willingness to learn and develop new skills
• Strong communication skills and confidence collaborating across teams
• Previous administration experience and a love for organisation
• A commercial mindset with an eye for opportunities and growth

The Interview Process And Candidate Experience

• Life Story & Values - a 30 min video call with our Talent Team for us to get know each other better, asking questions inspired by our three core values
• Experience Interview - a slightly longer video call for you to meet your manager and discuss your skill-set and experience for the role
• Final Interview - 1 hour in person task interview to complete and present

Feedback: We’re committed to creating the best candidate experience we can for you. You’ll receive feedback over the phone or email at every stage in the process once you’ve had an interview so that we can set you up for success and help fuel your growth. *At Astrid & Miyu, we are proud to be an equal opportunities employer, dedicated to celebrating diversity and forming an inclusive culture that values uniqueness and growing together as one. We recognise the importance that diversity brings to our business, stores and offi…