Executive Assistant to the CEO

Salary: $45,000–$50,000 per year
Reports To: Chief Executive Officer
New York City, NY | Onsite | Full-Time

About the Role

We are seeking a highly organized, proactive, and professional Executive Assistant to the CEO to provide executive, administrative, operational, travel, and logistical support.

This is an onsite role in New York City for someone who can manage multiple priorities, anticipate the CEO’s needs, handle confidential information, and ensure day-to-day executive activities run smoothly.

Key Responsibilities

Executive & Administrative Support

• Manage the CEO’s calendar, meetings, appointments, and priorities.
• Coordinate meetings, agendas, documents, and follow-ups.
• Manage correspondence, reports, presentations, and executive documents.
• Track action items, deadlines, and commitments.
• Handle confidential information with discretion.

Operations

• Coordinate with internal teams, clients, partners, and external stakeholders.
• Monitor and follow up on key operational tasks and deliverables.
• Assist with invoices, expenses, records, and administrative processes.
• Support special projects and executive initiatives.
• Identify issues and proactively help resolve them.

Travel & Logistics

• Coordinate domestic and international flights, hotels, transportation, and itineraries.
• Manage travel changes, cancellations, and last-minute arrangements.
• Coordinate logistics for conferences, business meetings, dinners, and events.
• Ensure all travel schedules, reservations, and required information are organized.

CEO Support & Special Projects

• Serve as a trusted point of contact for the CEO.
• Conduct research and prepare information for meetings and decision-making.
• Anticipate the CEO’s needs and proactively manage priorities.
• Support other executive and organizational initiatives as required.

Qualifications

• 2+ years of experience as an Executive Assistant, Personal Assistant, Executive Coordinator, or similar role.
• Experience supporting a CEO, Founder, President, or C-Suite executive preferred.
• Excellent organizational, communication, and time-management skills.
• Strong attention to detail and follow-through.
• Ability to manage multiple priorities and work independently.
• Strong judgment, discretion, and professionalism.
• Excellent travel and logistics coordination skills.
• Proficiency with Microsoft Office and/or Google Workspace.
• Must be able to work onsite in New York City.

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Paid Vacation
• Paid Holidays
• Competitive salary of $45,000–$50,000 annually
• Opportunity to work directly with executive leadership in a dynamic environment

How to Apply

Please send your CV/Resume to: [email protected]

Subject: Executive Assistant to the CEO – New York City

Location: New York City, NY
Work Arrangement: Onsite
Employment Type: Full-Time

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person