Executive Assistant to C-Suite

Marketing Blurb:                                                                              
Workshops for Warriors® (www.wfw.org) is a non-profit founded in 2008. Its mission is to place veterans and wounded warriors into advanced manufacturing careers by providing them with industry-leading training, nationally recognized credentials, work experience, and job placement. Training is provided at no cost to veterans. We are rebuilding America’s advanced manufacturing workforce, one veteran at a time with a team of passionate, enthusiastic professionals who want to make a difference in the lives of those we serve, their families, and our country.

Marketing Position Details:
YOU… Wicked-smart, ridiculously organized and often referred to as the most capable and resourceful person people know. You graduated at the top of your class, are personable, and incredibly driven to succeed. Computer prowess, online research, and social graces are skills that you mastered years ago. 

You want to live here in San Diego, CA.  Close to the beach. 

You take pride in having a supremely high attention to detail, relentless follow-through, and injecting everything you do with intelligence.

You want to work at a place that makes a difference. Where everyone is smart but not arrogant. Where everyone focuses their intelligence towards the greater good. 

You take pride in your appearance (without being vain) and can intelligently and thoughtfully engage with Industry Leaders, Senators, Admirals, Mayors, yet remain approachable and compassionate enough to speak with a homeless veteran that may walk in looking for help.

US… A rapidly growing San Diego-based non-profit and manufacturing company that is seeking an Aide for our C-Suite. This position will provide executive-level support very busy executives including the CEO.

Duties may be administrative and project-based and include scheduling travel, arranging meetings, handling of information requests, research, report preparation and correspondence and liaising with senior management and board members. The position requires a high degree of professionalism, diplomacy and discretion in handling confidential information, initiative, and independence in supporting on a wide variety of tasks.

Duties and Responsibilities:
Data Analysis Duties:

• Collect, analyze, and interpret complex data sets to inform decision-making and strategic planning.
• Develop and maintain databases, dashboards, and reporting tools to track key performance indicators (KPIs).
• Prepare detailed reports, visualizations, and presentations based on data analysis for executive review.
• Identify trends, patterns, and insights to drive operational improvements and strategic initiatives.
• Collaborate with various departments to ensure task status, data integrity, and consistency.

Operations and Performance Management Duties:

• Monitor and evaluate the effectiveness of business processes and operations.
• Develop, implement, and maintain performance management systems to track and enhance organizational performance.
• Conduct regular assessments and audits to identify areas for improvement and ensure compliance with organizational standards.
• Work with leadership to track performance goals and benchmarks.
• Provide recommendations for operational efficiencies and cost-saving initiatives.

Project Management Duties:

• Track projects from inception to completion.
• Coordinate project activities, resources, and stakeholders to ensure timely and successful project delivery.
• Track project progress, identify risks, and implement mitigation strategies.
• Prepare project status reports and communicate updates to relevant stakeholders.

Administrative Duties:

• Manage and maintain executive schedules, including meetings, appointments, contact management, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle confidential information with discretion and professionalism.
• Coordinate and prepare materials for meetings, conferences, and presentations.
• Serve as a liaison between the executive and internal/external stakeholders.
• Assist with special projects and events as needed.
• Perform general office duties such as scanning, organizing, renaming files, ordering supplies, managing office equipment, running errands, cleaning, and maintaining office organization.

**Quali…