Executive Assistant to President/CEO Commercial Real Estate

Overview

We are seeking a highly organized and proactive Executive Assistant to support the President/CEO of a dynamic commercial real estate firm. This vital role offers the opportunity to work closely with top leadership, facilitating smooth daily operations and strategic initiatives. The ideal candidate will bring energy, precision, and a passion for excellence to manage a busy executive’s schedule, coordinate projects, and handle confidential information with professionalism. Join us to be an integral part of a thriving organization committed to growth, collaboration, and success.

Duties

• Manage and coordinate the President/CEO’s complex calendar, including scheduling meetings, appointments, and business travel arrangements using tools like Microsoft Outlook Calendar.
• Provide comprehensive administrative support such as drafting correspondence, proofreading documents, transcribing notes, and preparing presentations with strong attention to detail.
• Maintain organized electronic and physical files
• Manage and prioritize incoming emails, correspondence, calls, and requests
• Organize and facilitate internal communication among executive teams and departments to ensure alignment on key initiatives.
• Coordinate project activities across teams using project management tools; track deadlines and deliverables to ensure timely completion.
• Maintain confidentiality of sensitive information while providing exceptional customer service to internal staff and external partners.
• Occasionally drive the President/CEO to business meetings, appointments, properties, or other business-related destinations
• Provide occasional driving assistance for personal appointments, errands, or other personal matters as needed

Experience

• Proven experience as an executive assistant or personal assistant supporting C-suite executives in a fast-paced environment within commercial real estate or related industries.
• Demonstrated proficiency with productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and video conferencing software (Zoom, Microsoft Teams).
• Strong organizational skills with the ability to multitask efficiently while maintaining accuracy in data entry, filing systems, and document proofreading.
• Experience managing calendars for senior executives, arranging business travel including flights and accommodations, and handling detailed itineraries.
• Skilled in event planning from concept through execution; capable of organizing meetings with multiple stakeholders seamlessly.
• Excellent communication skills with professional phone etiquette; adept at internal communication strategies for effective collaboration across departments.
• Technical proficiency in office management tools like DocuSign for electronic signatures; familiarity with bookkeeping software such as QuickBooks is a plus.

Join us as an Executive Assistant to help elevate our leadership team’s productivity while advancing your career in a vibrant commercial real estate environment!

Pay: $70,000.00 - $85,000.00 per year

Benefits:

• Health insurance

Work Location: In person