Office Manager & Executive Assistant to the Dean and Director of Operations

Ref Number

B04-07711

Professional Expertise

Administration and Business Support

Department

UCL BEAMS (B04)

Location

London

Working Pattern

Full time

Salary

£43,981-£54,019

Contract Type

Fixed-term

Working Type

Hybrid

Available for Secondment

Yes

Closing Date

20-Sept-2026

About us

UCL Mathematical and Physical Sciences employs nearly 700 members of academic and technical staff and 128 professional services staff. There are 3,683 undergraduate students and 1,686 graduate students, of whom 930 are studying for a doctorate degree. The Faculty prides itself on providing a rich and culturally diverse environment for students and staff alike. The Faculty Office is located on the main UCL campus, enjoying the benefits of a central London location. The Faculty Research Coordinator will join the MAPS Operations team in the Faculty Office.

About the role

The Office Manager and Executive Assistant is a pivotal role within the MAPS Faculty Office team, providing support to those in senior leadership roles. The post holder will assume general and specific duties to progress the operational activities of the MAPS Faculty Office, and where appropriate, the BEAMS School (Faculty of Built Environment, Faculty of Engineering Sciences, and Faculty of Mathematical & Physics Sciences). These will include management of staffing administration and HR processes including recruitment and induction of new staff plus management of financial activities. Additionally , the post holder will provide dedicated executive support including diary management to the Dean and Director of Operations. The role requires interaction with both internal and external stakeholders and will line manage one member of Faculty Office staff.

Please note this is a fixed term maternity cover post until 30/06/2027.

This post will be offered as a Secondment to UCL internal candidates.

About you

The post holder will be educated to A level standard (or equivalent) or have acquired relevant working experience. The postholder requires the ability to manage a varied and demanding workload, and to be able to communicate professionally with a wide range of people at all levels with tact, diplomacy and sensitivity. The ability to work calmy under pressure whilst managing competing priorities and meeting deadlines is key to the success of the role. Experience of managing busy and complex diaries, servicing committees and minute taking along with a proactive and flexible attitude to work are essential skills and attributes.

What we offer

As well as the exciting opportunities this role presents, we also offer great benefits. Please visit https://www.ucl.ac.uk/work-at-ucl/rewards-and-benefits to find out more.A job description and person specification can be accessed at the bottom of this page. If you have any queries about the role, please contact Jane Jones ([email protected]) Please ensure that you attach a supporting statement as part of your application to address how you meet the essential and desirable criteria as outlined in the person specification.

Our commitment to Equality, Diversity and Inclusion

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women. You can read more about our commitment to Equality, Diversity and Inclusion here: https://www.ucl.ac.uk/equality-diversity-inclusion/