Executive Assistant to Director

Job Summary

We are seeking a highly organized and proactive Executive Assistant to support our Director in managing daily operations, coordinating schedules, and facilitating effective communication within our organization. The ideal candidate will possess strong administrative skills, exceptional attention to detail, and the ability to handle multiple priorities efficiently. This role offers an opportunity to contribute to a dynamic team dedicated to advancing healthcare staffing solutions.

Responsibilities

• Manage the Director’s calendar, scheduling meetings, appointments, and travel arrangements with precision and foresight.
• Prepare and organize correspondence, reports, presentations, and other documentation using Microsoft Office and Google Workspace tools.
• Handle incoming calls with professionalism, demonstrating excellent phone etiquette while prioritizing urgent matters.
• Assist with data entry tasks and maintain accurate records in various databases, including QuickBooks for financial documentation.
• Coordinate internal meetings and events, ensuring all logistical details are managed effectively.
• Support general administrative functions such as filing, photocopying, and maintaining office supplies inventory.
• Facilitate communication between departments by disseminating information clearly and efficiently.

Experience

• Proven experience as an Executive Assistant or in a similar administrative role within a professional environment.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Familiarity with QuickBooks or similar accounting software is desirable.
• Strong organizational skills with the ability to manage multiple tasks simultaneously while maintaining accuracy.
• Excellent typing speed and data entry skills to ensure efficient document processing.
• Prior clerical experience combined with excellent phone etiquette and professional communication abilities.

This position is an excellent opportunity for a motivated individual seeking to support senior leadership within a reputable organization committed to healthcare excellence.

Pay: £39,959.00-£48,117.00 per year

Application question(s):

• Do you have any experience to manage complex Diary Management and Conflict Resolution?

Work Location: In person