Job Summary A direct hire opportunity is available for a Personal Executive Assistant in Newport Beach, CA. This role supports the day-to-day operations of a private residence and provides high-level administrative, scheduling, coordination, and personal support to an Estate Manager and Principal. This position is on site at a residence.

This is an excellent opportunity for a polished, highly organized administrative professional who thrives in a trusted support role, enjoys variety, and can manage confidential information with professionalism and discretion. The environment is structured, service-oriented, and fast-paced, with close collaboration across household staff, corporate support teams, service providers, vendors, and contractors.

The Personal Executive Assistant will play an important role in keeping schedules, documentation, travel coordination, household tasks, and personal support needs organized and on track. Success in this role requires reliability, flexibility, excellent judgment, and the ability to anticipate needs before they become urgent.

Key Responsibilities

• Manage complex calendars, appointment reminders, scheduling conflicts, and personal, professional, and medical appointments for the Estate Manager and Principal.
• Coordinate communication, documentation, workflow, files, meeting materials, and confidential records with a high level of accuracy and discretion.
• Assist with vendor and contractor scheduling for estate maintenance, service providers, and household operations.
• Support travel logistics, including coordination with aircraft pilots, crew, boat captain, staff itineraries, inventories, and preparation of travel assets.
• Assist the Principal’s family and associates with appointments, shopping, expense management, weekly estate inventory, and ad-hoc projects.
• Build effective working relationships with internal staff, corporate support teams, guests, customers, vendors, and contractors.

Compensation And Benefits

• Salary: $75,000 to $85,000 per year.
• Job Type: Direct hire.
• Location: Newport Beach, CA.
• Schedule: Flexibility required.
• May require reporting to multiple local residences and worksites.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:

https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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