Executive Assistant

Executive Assistant to Group Leadership

Harvard & Taylor Group

Location: London

Job Type: Full-time

Salary: Competitive, dependent on experience

About Harvard & Taylor Group

Harvard & Taylor Group is a privately owned British group with interests across property, investment and operating businesses.

We are looking for a highly capable and proactive Executive Assistant to provide direct support to Group leadership.

This is a trusted and varied role for an experienced EA who is exceptionally organised, discreet and able to work at pace. You will be responsible for helping leadership stay organised, prioritising demands, coordinating meetings and communications, and ensuring important actions are followed through.

We are looking for someone who takes ownership, anticipates what needs to happen next and can become a dependable right hand to leadership.

Key Responsibilities

* Manage diaries, appointments and meetings

* Coordinate and prioritise competing demands on leadership’s time

* Manage emails, correspondence and incoming requests

* Draft professional emails, letters and other communications

* Arrange internal and external meetings

* Prepare agendas, documents and briefing materials

* Take meeting notes and maintain clear action lists

* Follow up with team members and external parties to ensure actions are completed

* Track deadlines, commitments and outstanding matters

* Organise business travel, accommodation and itineraries

* Prepare presentations, reports and business documents

* Maintain organised electronic files and important records

* Coordinate with employees across Group companies

* Liaise professionally with accountants, solicitors, consultants, suppliers and other external parties

* Assist with Group projects and business initiatives

* Conduct research and gather information when required

* Handle confidential business and personal information with complete discretion

* Provide occasional personal assistance to leadership where required

* Take ownership of ad hoc tasks and ensure they are completed efficiently

Essential Experience & Skills

* Previous experience as an Executive Assistant, Personal Assistant or similar

* Experience directly supporting a CEO, founder, business owner, director or senior executive

* Excellent diary and time-management skills

* Exceptional organisation and attention to detail

* Excellent written and spoken English

* Strong Microsoft Outlook, Word, Excel and PowerPoint skills

* Confident using digital productivity and communication tools

* Ability to manage several priorities simultaneously

* Proactive and able to anticipate requirements

* Strong problem-solving skills and common sense

* Able to work independently and take ownership

* Professional, confident and personable

* High level of discretion and confidentiality

The Person

The right person will be proactive rather than reactive.

You will naturally stay one step ahead, identify what needs attention and follow tasks through to completion without needing to be constantly reminded.

You should be comfortable working within a fast-moving, entrepreneurial and owner-led environment where priorities can change quickly.

You will need to be calm under pressure, highly dependable and confident communicating with people at all levels.

Desirable Experience

Experience within any of the following would be advantageous:

* Property or real estate

* Investment businesses

* Privately owned or family-owned businesses

* Multi-company groups

* Project coordination

* Office management

* Supporting an entrepreneur or business owner

What We Offer

* A trusted role working directly with Group leadership

* A varied position with significant responsibility

* Exposure to multiple businesses and projects

* An entrepreneurial and professional working environment

* Opportunity to grow with the Group

How to Apply

Please submit your CV together with a short introduction outlining your Executive Assistant experience and the type of senior executives, founders or business owners you have previously supported.

Harvard & Taylor Group is an equal opportunities employer.

Pay: £25,420.00-£32,000.00 per year

Benefits:

• Free parking

Work Location: In person