Sr. Executive Assistant- Disney Entertainment, Corporate Planning & Transformation

Job Posting Title:

Sr. Executive Assistant- Disney Entertainment, Corporate Planning & Transformation

Req ID:

10151723

Job Description:

About the Role & Team

Do you have deep experience supporting a very high-level executive?  Are you known for keeping your cool under pressure? Can you interact with the most senior levels of management?  If you’re nodding your head, then a Senior Executive Support Professional position within Disney Entertainment at The Walt Disney Company might be right for you.

Our Senior Executive Support Professionals are highly-respected because their skills are quite simply, essential.  You’d be a key member of a dynamic, fast-paced team and would work with some of the most intelligent people in the business.  Join us – apply today!

This position reports to the EVP - Disney Entertainment CFO & Transformation at the Walt Disney Company.

What You Will Do

You would be responsible for the day-to-day workings of the leader(s) you support.  Our team leads core business and financial planning functions in support of our content and distribution teams across the Disney Entertainment segment. It goes without saying that there will be expense reports, travel planning, hundreds of phone messages and endless calendar jockeying, but this job is very much about people. The relationship you form with the executive(s) you support and interface with is absolutely critical, because that’s what enables you to become a true partner. In addition to understanding your executive’s business – and business needs – inside and out, you’ll also need deep knowledge of the leadership and workings of Disney Entertainment and of related departments across the Disney enterprise.   As the “face” of your executive(s) within The Walt Disney Company, your professionalism, loyalty and attitude are a reflection of the office, and as such, are a key component to its success. Every day as an Executive Support Professional is different! On any given day you might:

• Read relevant newspapers and trade journals so you are completely immersed in the mission of the office and can inform your executive when you see something he/she should know
• Conduct research, fact-check existing work, and prepare regular reports and summaries – you’ll have tasks that you “own” completely and will provide regular assistance on others
• Create a multi-city travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels
• Interface directly with other senior executives and their support teams – your ability to work well with people on all levels is a very important part of your job
• Review your leader’s schedule to build-in time for things like thinking and traveling to their next meeting
• Understand the day’s priorities so you can be strategic about how you direct phone calls
• Schedule conference rooms, meetings and video chats
• Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles
• Handle extremely confidential, sensitive information, remembering that Disney is a publicly traded company
• Draft letters and emails on behalf of your leaders
• Assist with on-boarding new employees – you’ll be the “friendly face” that newbies count on to answer all their questions, including some who are extremely senior in the organization
• Manage large purchase orders and vendor contracts
• Mentor and train other support professionals in hard skills like computer programs, and soft skills like teamwork
• Plan large, high-profile events like premiers, product launches, off-sites and team-building activities

Here’s what you will need to be successful in this role:

• At least 7 years of experience in an executive assistant position supporting senior executives and/or equivalent combination of experience
• Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary
• Desire to immerse yourself fully and learn all aspects of your executive’s business
• Ability to multi-task and prioritize deadlines/deliverables
• Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, and working in a Windows environment
• A calm head and steady hand to deal with the unexpected
• “EQ” skills to build bridges, forge alliances and encourage people to want to work with you;
• Complete reliability handling confidential, of…