Executive Assistant to Founder/CEO

**Executive Assistant to Founder/CEO (Independent Contractor) Fivio & Co. New York City (Hybrid / Part-Time)**

Fivio & Co. is an early-stage luxury hospitality group developing a flagship Mediterranean American steakhouse in New York City, with a long-term vision to scale nationally and internationally.

We are building a high-performance, detail-obsessed organization from the ground up — centered around elite guest experience, operational precision, and a strong brand identity. This is day one. We are not a structured company yet, and the right person for this role knows exactly what that means and wants it anyway.

About the Role

We are looking for a part-time independent contractor to work directly with the Founder — not as a task-taker, but as a right hand.

This is not a polished corporate EA role. The environment is fast-moving and evolving. Priorities shift. You will be a central point of organization and communication while the Founder focuses on relationships, investors, and growth. The ideal candidate anticipates needs before being asked, operates with professionalism, and knows how to get things done with limited resources.

This contract has a direct pathway into a full-time Operations or Chief of Staff position as the company grows.

Compensation & Structure

• Independent contractor engagement, hybrid (NYC / Long Island based)
• Flexible hours based on workload and shifting priorities
• $100/week contractor rate (early-stage — rate grows directly with the company)
• High ownership from day one with a direct line to the Founder

Key Responsibilities

Executive & Calendar Support

• Manage the Founder’s calendar, scheduling, and daily priorities
• Coordinate meetings and partner communications
• Filter and organize the Founder’s inbox — flag what matters, handle what doesn’t
• Draft emails and correspondence on behalf of the Founder (pending approval)
• Prepare briefings before meetings with key context and discussion points
• Deliver a daily executive summary each morning covering priorities, pending items, and anything requiring immediate attention

Operations & Project Coordination

• Track active initiatives across restaurant development, branding, and launch timelines
• Coordinate between vendors, consultants, and team members
• Ensure deadlines are met without the Founder having to chase them
• Build and maintain SOPs as systems are established
• Assist with Google Drive organization and internal file management

Strategic & Administrative Support

• Assist in preparing decks and documents using Canva, PowerPoint, and Google Slides
• Conduct research and compile insights for decision-making
• Take meeting notes and distribute follow-ups and action items

Brand & Content Support

• Help maintain brand consistency across documents, decks, and communications
• Support content coordination as materials come in

Requirements

• Located in NYC or Long Island
• Fluent in English (additional languages a plus)
• Highly organized with strong attention to detail
• Proactive — you solve problems before they become problems
• Calm under pressure with multiple moving priorities
• Strong written and verbal communication
• Comfortable operating with limited structure and building systems from scratch
• Proficient in or able to learn quickly: Google Workspace, Microsoft Office, Canva, Zoom, JIRA / Monday.com, Salesforce
• Experienced with AI tools including Claude and ChatGPT — advanced prompting and workflow automation strongly preferred

Preferred Experience

• Experience supporting a founder or executive in a startup or freelance capacity
• Background in hospitality or food and beverage
• Familiarity with CRM setup (Salesforce preferred)
• Exposure to investor-facing communications or pitch materials

Why This Role

• Direct access to the Founder of a growing luxury hospitality brand
• Be part of building something from the ground up
• Real exposure to restaurant development, investor relations, and brand building
• High ownership — your work is seen and felt immediately
• Clear pathway to full-time Operations or Chief of Staff as the company scales

How to Apply

Send a message or apply with:

• Resume
• Brief note on why you’re the right fit
• One example of managing multiple priorities in a fast-paced, unstructured environment