Executive Administrative Assistant

Contract opportunity for a Administrative/Executive Assistant role with a leading client in Chicago, IL area. APPLY NOW!

Title: Administrative/Executive Assistant

Workplace type: 100% onsite (M-F, 40-hour work week) from 8-4:30+a half hour unpaid lunch

Type: Contract

Pay: $20-22 per hour

IV type: 1 round panel IV

Length: 6-months - possibility to extend

Must haves:

• minimum High school diploma or GED
• 4-8 years of experience
• Previous experience with computer applications, such as Microsoft Word, Excel, PowerPoint and Outlook
• Knowledge of concur (travel management system)
• Strong verbal and written communication skills, ability to prioritize and balance concurrent activities, customer service skills, and interpersonal skills
• Strong ability to keep information organized and confidential

Typical Day - Provide high level support, conduct research, handle requests, clerical functions. Working with direct reports to arrange 1:1, team meetings, etcs. Organizing/facilitating events, helping with scheduling and calendars, coordinating division meetings and the meeting content, helping manage mailing distribution lists for email, ordering and receiving office supplies, helping with travel arrangements, managing passport and visa renewal applications.

Typical task breakdown:

• Administrative duties include, but are not limited to:
• organizing and facilitating team events and recognition events
• helping managers with scheduling/calendar (if requested)
• collaborating with other administrative assistants as needed
• coordinating division meeting presentation content
• helping coordinate division meetings
• managing division/section distribution lists
• creating/managing team communications
• ordering, receiving, and organizing office supplies
• managing purchase requisitions
• manage travel arrangements
• manage passport and VISA renewals and applications

Desired:

Knowledge of NextGen (would be a PLUS)

Disqualifiers/Red Flags:

• Candidate needs to be able to be in office 5 days a week