Executive Assistant (People Resources + Finance)

225 Varick Street, Suite 301, New York NY 10014, United States

9000 SS - NY - Home Office

Our secret to leading the way in hospitality? We put our people first!

At Shake Shack, our mission is to Stand For Something Good in all that we do. From our teams to our neighborhoods, we’re committed to always doing the right thing. As one of the fastest-growing hospitality brands, we’re all about crafting unforgettable experiences for our guests. We offer endless learning opportunities and the chance to make a lasting impact on our business, restaurants, and communities. As a member of the #ShackFam, you’ll have access to hands-on mentorship, training, and growth potential, all in a fun and inclusive environment.

Join us and Be a Part of Something Good.

Job Description

This position is located at Shake Shack’s New York City Support Center. It supports our Chief People Officer and our Chief Financial Officer.

Our Executive Assistants are highly-respected because their skills are quite simply, essential. You’d be a key member of a dynamic, fast-paced team that serves as a center of excellence for the enterprise, partnering with leadership across lines of business. “EQ” skills to build bridges, forge alliances and encourage people to want to work with you.

You’re a calm head and steady hand to deal with every day challenges and the unexpected.

Essential Job Duties and Responsibilities

Administrative & Calendar Management (30%)

• Interface directly with other senior executives and their support teams to calendar key meetings.
• Understand each day’s priorities so you can be strategic about how you direct inquiries and requests.
• Prepare agendas, materials, notes and key next steps for large cross-functional meetings.

Travel Coordination (15%)

• Create a multi-city travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels.
• Coordinate these schedules between executives based in multiple cities.

Event Planning (15%)

• Plan and execute high profile events, including all-hands meetings, off-sites and team building activities.

New Hire Onboarding (15%)

• Assist with on-boarding new team members – you’ll be the “friendly face” that newbies count on to answer all their questions, including some who are extremely senior in the organization.

Expense & Vendor Management (15%)

• Support expense reports and execute signatures/approvals for vendor contracts, purchase orders, etc.

Efficiency & Executive Support (10%)

• Champion efficiency, executive time and a willingness to go the extra mile without being asked.

Minimum Qualifications

Education:

• Bachelor’s Degree in Marketing, Communications, or a related field.

Work Experience:

• 2–4 years of relevant experience.
• At least three years supporting a Vice President or higher-level executive.

Skills & Competencies:

• Solid written and verbal communication skills, including strong grammar and a rich vocabulary
• Ability to multi-task and prioritize deadlines/deliverables.

Preferred Qualifications
Education:

• Bachelor’s Degree in Marketing, Communications, or a related field.

Work Experience:

• 2–4 years of relevant experience.
• At least three years supporting a Vice President or higher-level executive.

Skills & Competencies:

• Solid written and verbal communication skills, including strong grammar and a rich vocabulary
• Ability to multi-task and prioritize deadlines/deliverables.
• A passion for growth in marketing or communications is a plus.

Physical Requirements

• Precise hand/eye coordination: Occasionally
• Basic keyboarding or repetitive motions: Constantly
• Lifting/pushing objects over 10 lbs.: Occasionally

Benefits at Shake Shack:

A work environment where you can come as you are, share your ideas, have fun, and work collaboratively:

• Weekly Pay and Performance bonuses
• Shake Shack Meal Discounts
• Exclusive corporate discounts for travel, electronics, wellness, leisure activities and more
• Medical, Dental, and Vision Insurance*
• Employer Paid Life and Disability Insurance*
• 401k Plan with Company Match*
• Paid Time Off*
• Paid Parental Leave*
• Access to Employee Assistance Program on Day 1
• Pre-Tax Commuter and Parking Benefits
• Flexible Spending and Dependent Care Accounts*

• Development and Growth Opportunities

• Eligibility criteria applies

Pay Range - $88,843.75 - $116,656.25

About Us

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