HR Assistant/Legal Admin

HR Assistant/Legal Admin

*Location:* Encino, CA

*Position:* Full-Time

*Pay:* DOE $20-23/hr

Green Leaf Remodeling is seeking an experienced *HR Assistant/Legal Admin* to support our growing Human Resources department. This position will be responsible for employee onboarding, offboarding, personnel records management, workers’ compensation administration, EDD matters, garnishments, compliance tracking, and general HR support.

We are looking for someone who understands California employment practices and can confidently manage sensitive employee documentation while maintaining compliance with applicable state and federal requirements.

Responsibilities

* Process new hire onboarding packages and employment documentation

* Complete I-9 verification and maintain personnel files

* Prepare employee separation and offboarding documentation

* Process final pay paperwork and employment status changes

* Assist with Workers’ Compensation claims, return-to-work documentation, and claim follow-up

* Handle EDD notices, unemployment claims, audits, and employment verifications

* Process wage garnishments, earnings withholding orders, levies, and related correspondence

* Maintain employee records and compliance files

* Track required certifications, licenses, training, and policy acknowledgments

* Assist with employee investigations, disciplinary documentation, and HR reporting

* Communicate with employees, managers, attorneys, insurance carriers, and government agencies

* Support HR compliance initiatives and special projects

• Duties will include creating and sending change orders to clients
• Working with the Project Managers to send finance contracts to clients over Adobe Sign
• Assisting Legal Department with any email correspondence to attorneys and clients.

Qualifications

* Minimum 2 years of Human Resources, Payroll, Compliance, or Employee Relations experience

* Strong working knowledge of California onboarding and offboarding requirements

* Experience handling EDD claims, unemployment matters, and employment verification requests

* Experience processing wage garnishments and earnings withholding orders

* Familiarity with California labor law requirements

* Experience with Workers’ Compensation administration preferred

* Strong organizational and document management skills

* Excellent written and verbal communication skills

* Ability to handle confidential information with professionalism and discretion

* Proficiency with Microsoft Office, Google Workspace, Adobe, and electronic document management systems

Preferred Qualifications

* Construction industry experience

* Experience with HR audits and compliance reviews

* Familiarity with CalSavers, sick leave compliance, wage notices, meal and rest break requirements, and personnel file management

* Experience supporting multi-location operations

What We’re Looking For

The ideal candidate is organized, dependable, detail-oriented, and comfortable handling sensitive employee matters. This role requires someone who can work independently, stay on top of deadlines, and help ensure the company remains compliant with California employment requirements.

*To Apply:* Please submit your resume and a brief summary of your HR experience, including any experience with California onboarding/offboarding procedures, Workers’ Compensation, EDD claims, and garnishments.

Pay: $20.00 - $23.00 per hour

Work Location: In person