Senior Administrative Assistant/ Executive Assistant

Paramax Corporation (www.paramaxcorp.com), a premier Investment Banking firm, specializing in strategic sell-side advisory services, is looking for an energetic, conscientious, and detail-oriented individual who enjoys being part of a team in a fast-paced environment. As a professional services organization, response to our clients is key which requires a keen eye to detail, the ability to anticipate / problem-solve in a time-sensitive manner.

This role requires creative approaches, responsiveness to client needs, and entrepreneurial instincts. The individual must be a motivated self-starter with good judgment and the ability to “take charge” and make independent decisions.

The position requires 24 / 7 attention and the need to continually monitor work-related issues outside traditional business hours (i.e., checking messages and flagging anything urgent for immediate attention).

Key Responsibilities:

• Confidentiality: Handling sensitive information with discretion and maintaining confidentiality.
• Communication: Managing phone calls and correspondence, greeting and interacting with visitors.
• Scheduling and Coordination: Scheduling appointments, meetings, and travel arrangements (i.e., air travel, ground transportation, and lodging). Some light travel may be necessary.
• General Office Support: Providing general administrative assistance to staff, such as ordering supplies, managing office equipment, and maintaining a tidy workspace.
• Record Keeping: Maintaining organized files and databases.
• Document Management: Creating, editing, and organizing documents, reports, and presentations.

Qualifications:

• Minimum 4 years of experience working in an administrative role in a professional services environment.
• Demonstrated ability to effectively and appropriately manage highly confidential personal and company information.
• Excellent problem-solving skills and the ability to think quickly and adapt.
• Work with a sense of urgency and demonstrate the ability to adapt to changing priorities and circumstances.
• Highly organized with the ability to effectively multi-task.
• Excellent interpersonal skills.
• Forward thinker who proactively seeks opportunities to support the team.
• Superior attention to detail.
• Excellent written and verbal communication skills.
• Strong knowledge of Microsoft Office products, Adobe Suite & Canva.
• Previous experience managing calendars and coordinating travel, both domestically and internationally.
• Strong aptitude for technology.

We offer competitive compensation and benefits including paid vacation and sick days, 401k to which the Company will contribute 3% of your total eligible salary to such plan, medical, short-term and long-term disability, life and AD&D insurance.

Due to the anticipated volume of responses, we will contact only those candidates who most closely match our requirements.

Job Type: Full-time

Pay: $56,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Williamsville, NY 14221 (Required)

Ability to Relocate:

• Williamsville, NY 14221: Relocate before starting work (Required)

Work Location: In person