Executive Assistant & Operations Coordinator

Executive Personal Assistant & Operations Coordinator

A fast-paced entrepreneur and salon owner based in New York City is seeking a highly organized, proactive, intelligent, and dependable Executive Personal Assistant & Operations Coordinator to serve as a right-hand support person in both business and personal operations.

This role is ideal for someone who thrives in high-pressure environments, can manage multiple moving pieces at once, and enjoys helping ambitious individuals stay organized, efficient, and productive.

The ideal candidate is resourceful, detail-oriented, emotionally intelligent, discreet, and capable of handling everything from scheduling and errands to administrative coordination, planning, organization, and executive-level support.

This is a hands-on role requiring someone who is flexible, driven, solutions-oriented, and able to independently execute tasks with minimal supervision.

Responsibilities

Executive & Personal Support

• Manage daily scheduling, appointments, meetings, and calendar coordination
• Assist with errands, logistics, travel coordination, and day-to-day operational support
• Help maintain organization across both business and personal responsibilities
• Serve as a trusted right-hand assistant capable of anticipating needs
• Coordinate and prioritize tasks in a fast-moving environment
• Assist with household, administrative, and lifestyle management duties as needed

Administrative & Organizational Duties

• Organize important documents, files, receipts, and records
• Assist with monthly bill pay organization and tracking
• Coordinate deadlines, paperwork, and time-sensitive tasks
• Help prepare and organize business and financial documents
• Assist with vendor coordination, scheduling, follow-ups, and communication
• Maintain spreadsheets, reports, and organized digital systems

Business & Project Coordination

• Assist with planning, organization, and execution of ongoing projects
• Help coordinate moving pieces across multiple business interests and ventures
• Support expansion-related initiatives and operational planning when needed
• Assist with research, projections, logistics, and business development tasks
• Occasionally assist with salon-related coordination, event support, or operational tasks as needed

Real Estate & Operations Assistance

• Assist with organization and coordination related to real estate matters and property-related logistics
• Help facilitate meetings, paperwork, scheduling, and follow-through with professionals, vendors, or contractors
• Track deadlines and ensure important items are handled in a timely manner

Qualifications

Required

• Valid driver’s license
• Having personal vehicle preferred
• Comfortable driving throughout NYC and surrounding boroughs
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Ability to maintain professionalism and confidentiality
• Strong problem-solving skills and ability to think independently
• Tech-savvy and comfortable with scheduling platforms, spreadsheets, email management, and digital organization tools
• Flexible availability and adaptability in a fast-paced environment

Preferred

• Bachelor’s degree strongly preferred
• Previous experience as:
• Executive Assistant
• Personal Assistant
• Operations Coordinator
• Project Coordinator
• Real Estate Assistant
• Administrative Manager
• Background in business, operations, hospitality, luxury service, or entrepreneurship strongly preferred
• Experience supporting executives, entrepreneurs, or high-level professionals is a plus

Ideal Candidate Traits

• Highly organized
• Proactive and self-motivated
• Strong sense of urgency
• Reliable and trustworthy
• Calm under pressure
• Detail-oriented
• Excellent time management skills
• Strong communicator
• Resourceful and solutions-focused
• Able to pivot quickly and manage multiple priorities simultaneously

Compensation & Schedule

• Starting compensation: $20/hourly
• 3 days/wkly 25 hour work week
• Remote/In person role
• Opportunity for bonuses and growth as responsibilities expand
• Exposure to entrepreneurship, business operations, luxury branding, and high-level business development

Position Type

• Part-Time to Start
• NYC-Based

Job Type: Part-time

Pay: From $25.00 per hour

Benefits:

• Flexible schedule

Work Location: On the road