Bilingual Executive Assistant (Chinese/English)

Job Title: Executive Assistant to General Manager

Position Type: Full-Time

Salary:

Base salary of USD 5,000 per month

Working Hours:

Up to 40 hours per week, with a flexible schedule based on business needs

Position Overview:

We are seeking a highly organized, reliable, and professional Executive Assistant to the General Manager to support daily operations and executive-level functions.

This role requires strong coordination and communication skills, along with solid financial knowledge to support business operations, reporting, and strategic execution.

Key Responsibilities:

• Assist the General Manager with daily administrative tasks and cross-department coordination
• Support financial operations, including expense tracking, budget monitoring, and basic financial analysis
• Prepare financial reports and business data to support management decision-making
• Organize meetings, prepare minutes, and follow up on key action items
• Assist in planning and executing operational strategies and key projects
• Draft, translate, and manage documents, reports, and correspondence in both English and Chinese
• Coordinate with external parties such as accountants, legal advisors, and vendors, including expense verification
• Handle additional tasks and special projects assigned by the General Manager
• Administrative & Documentation Support

Handle general administrative and documentation tasks, including but not limited to:
Prepare and review commercial documents (e.g., Proforma Invoices, contracts), Coordinate import procedures and customs clearance processes, Manage office supplies procurement and inventory, Maintain and reconcile inventory records, sales reports, and financial statements.

Qualifications:

• Bachelor’s degree or above, preferably in Finance, Accounting, Business Administration, or related fields
• Proven experience in finance-related work with knowledge of financial processes and reporting
• Fluent in both English and Chinese (spoken and written) in a professional setting
• Strong organizational, multitasking, and execution skills
• Excellent communication skills with strong attention to detail and professionalism
• Proficient in Microsoft Office (Excel, Word, PowerPoint)
• Ability to work independently with a strong sense of responsibility
• Flexible with working hours as needed
• Must be legally authorized to work in the United States

Preferred Qualifications:

• Experience in U.S.-China business environments or cross-border operations
• Valid U.S. driver’s license preferred; familiarity with accounting or business software (e.g., QuickBooks) is a plus
• Previous experience supporting senior executives

Pay: $5,000.00 per month

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Language:

• Mandarin and English (Preferred)

Work Location: In person