Executive Assistant

Role Description The Executive Assistant will provide comprehensive administrative and organizational support to senior leaders, ensuring smooth daily operations and effective time management. This full-time, on-site role is based in Irvine, CA and includes managing calendars, scheduling meetings, coordinating travel arrangements, and preparing expense reports. The position involves organizing and maintaining files, drafting and editing correspondence and presentations, and handling confidential information with discretion. The Executive Assistant will serve as a primary point of contact for internal and external stakeholders, support meeting preparation and follow-up, and assist with special projects and office coordination as needed.

Qualifications

• Candidates should possess strong Executive Administrative Assistance and Executive Support skills, including calendar management, meeting coordination, and task prioritization.
• Candidates should possess experience with Expense Reports and related administrative processes, including travel bookings and basic budgeting support.
• Candidates should possess solid Communication skills, including clear written and verbal communication and professional stakeholder interaction.
• Candidates should possess Administrative Assistance skills, such as document management, office coordination, and organization of information and resources.
• Relevant qualifications include strong attention to detail, ability to handle confidential information, and proficiency with productivity tools (e.g., Microsoft Office, email and calendar applications).
• Relevant qualifications include prior experience supporting executives or senior leaders, strong time-management skills, and the ability to work independently and collaboratively on-site.