Executive Assistant

Executive Assistant

Bay Area, CA (Oakland-based, on-site 1–2 days/week) $75,000–$90,000/year, depending on experience

About the Role

A growth-stage, founder-led company is looking for an Executive Assistant to support one of its founders directly. This is not a traditional corporate EA role, and it’s not a Chief of Staff role. It’s a true Executive Assistant/Personal Assistant position for a founder who needs someone who can run alongside him with minimal direction.

The right person for this role is a self-starter who figures things out, makes decisions, and moves things forward without waiting for permission. You’ll be trusted with real autonomy from day one — the founder would rather you make a call and adjust later than check in on every little thing.

This is a genuine culture hire. We’re looking for someone who will mesh well with a small, close-knit team and a founder who values discretion, initiative, and follow-through over polish.

What You’ll Do

• Manage the founder’s calendar and day-to-day schedule, including personal commitments
• Take notes, track details, and follow up so nothing falls through the cracks
• Help plan family activities, personal travel, and vacations
• Handle ad hoc personal and professional requests with good judgment and discretion
• Be a proactive, on-the-ground presence in the Oakland office when the founder is on-site (roughly 1–2 days per week)

What We’re Looking For

• Experience supporting a founder, executive, or high-profile individual — ideally at a smaller company or startup where you wore multiple hats and worked in a fast-moving, high-growth environment
• Comfort with ambiguity and a bias toward action — you’d rather solve a problem than escalate it
• A background in event planning, hospitality, or private client services is a strong plus; we’re open to non-traditional paths into this kind of work
• Strong organizational skills and real attention to detail
• Someone early-to-mid career rather than a 15–20 year veteran EA — we’re prioritizing hustle, adaptability, and fit over tenure
• Based in or able to work reliably from the Oakland area

No travel is required for this role.

Why This Role

You’ll work closely with a founder who trusts his team to run things, in an environment that rewards people who take ownership. If you’ve thrived in scrappier, smaller-company settings and are looking for a role where your judgment and initiative are the whole point of the job, this is built for you.