Executive Assistant

Executive Assistant – Law Firm

A well-established law firm is seeking an experienced Executive Assistant to provide high-level administrative and operational support to three senior attorneys. This is an excellent opportunity for a polished, proactive professional who enjoys working closely with attorneys and taking ownership of a busy executive-level desk.

The ideal candidate will be highly organized, responsive, and comfortable anticipating needs while managing competing priorities in a fast-paced legal environment.

Key Responsibilities

• Provide comprehensive administrative support to three senior attorneys
• Manage complex calendars, meetings, appointments, and travel arrangements
• Monitor and prioritize incoming calls and emails and serve as a point of contact for clients and other external parties
• Track meetings, deadlines, court dates, and other important commitments
• Assist with client intake, engagement letters, new matter forms, and related documentation
• Coordinate with internal departments, including finance, HR, and IT
• Anticipate attorney needs and proactively address scheduling and administrative priorities
• Handle sensitive and confidential information with discretion
• Assist with special projects and additional administrative responsibilities as needed

Qualifications

• 6+ years of Executive Assistant experience , preferably within a law firm or other professional services environment
• Strong proficiency with Microsoft Office and document management systems
• Excellent written and verbal communication skills
• Exceptional organization, attention to detail, and time-management skills
• Ability to prioritize multiple requests and adjust quickly as needs change
• Professional demeanor with a high level of discretion and confidentiality
• Proactive, dependable, and service-oriented approach
• Ability to work independently while collaborating effectively with attorneys and staff

Schedule & Additional Details

• Full-time, on-site position
• Typical start time of 8:30 or 9:00 a.m.
• 40-hour workweek with occasional overtime as needed
• Some flexibility with hours based on attorney needs and workload
• Supporting a manageable three-person desk
• $200 monthly parking reimbursement

This is a great opportunity for an experienced Executive Assistant looking for a high-level support role with a smaller attorney desk and the ability to build strong working relationships with the professionals they support.