Executive Assistant

EXECUTIVE ASSISTANT

Sports & Entertainment Agency

**West Hollywood, CA Fully Onsite**

Leading Sports & Entertainment Agency is seeking an exceptional Executive Assistant to support two high-level executives in a highly visible, fast-paced environment. This role requires a resourceful professional who thrives under pressure, anticipates needs before they arise, and operates with absolute discretion.

This is an opportunity to join a dynamic organization at the intersection of sports, entertainment, live events, and premium hospitality, supporting both business operations and select personal matters. This position is fully onsite in West Hollywood, with flexibility for evening event coverage, occasional weekends, and additional hours as needed.

Key Responsibilities

• Provide comprehensive administrative support to senior executives, including managing complex calendars, coordinating travel, and processing expense reports
• Act as a trusted liaison by handling confidential information with discretion, professionalism, and sound judgment
• Organize executive meetings by preparing agendas, presentations, briefing materials, and tracking follow-up items and deliverables
• Anticipate scheduling conflicts and operational challenges while proactively implementing effective solutions
• Support executives with occasional personal assistance and day-to-day logistical needs
• Coordinate VIP guest experiences, ticket distribution, and seating arrangements for games, events, and entertainment functions
• Manage guest lists, seating manifests, hospitality details, and event communications with a high level of accuracy and organization
• Partner with vendors, catering teams, ticketing contacts, and internal departments to ensure seamless event and suite operations
• Maintain detailed records related to ticketing, expenses, guest attendance, and hospitality coordination
• Assist with cross-functional projects, executive initiatives, and operational tasks across multiple workstreams
• Track timelines, action items, and project milestones to support efficient execution and accountability
• Identify and implement process improvements to streamline operations and increase organizational efficiency
• Coordinate logistics for executive offsites, special events, and high-level engagements from planning through completion

Qualifications

• 10+ years of executive support experience in fast-paced, high-performance environments
• Prior experience supporting senior leadership teams or C-level executives
• Exceptional organizational skills and ability to manage competing priorities seamlessly
• Strong written and verbal communication skills
• High emotional intelligence, professionalism, and discretion
• Advanced proficiency in Microsoft Office Suite and Canva
• Preferred Experience
• Background in sports, entertainment, media, hospitality, private equity, or live events
• Familiarity with ticketing platforms such as Ticketmaster, SeatGeek, or AXS
• Experience supporting VIP events, hospitality operations, or executive-level engagements