Executive Assistant

Executive Administrative & Finance Associate (Early Career Opportunity)

A large and well-established retail organization based in Plainview, NY is seeking a highly organized, proactive, and polished recent graduate or early career professional to support the CFO in a high-visibility role. This is an outstanding opportunity for someone looking to gain hands-on exposure to executive leadership, finance, operations, and corporate administration within a growing organization.

This position will serve as the right hand to the CFO and offers tremendous opportunity for long-term growth and career development within the company.

Responsibilities

• Manage and maintain the CFO’s calendar, scheduling, and daily priorities
• Answer and direct phone calls professionally
• Coordinate meetings, appointments, and travel arrangements
• Assist with the renewal and maintenance of industry licenses and corporate documentation
• Support accounts payable activities and invoice processing
• Prepare Excel spreadsheets, reports, and basic financial analysis
• Assist with special projects and operational initiatives
• Maintain organized files, records, and documentation
• Communicate professionally with internal teams, vendors, and external partners
• Anticipate needs and proactively help keep projects and tasks moving forward

Qualifications

• Recent graduate or 1–3 years of professional experience
• Bachelor’s degree preferred (Business, Finance, Accounting, Communications, or related field)
• Strong Excel skills required
• Extremely organized with strong attention to detail
• Excellent written and verbal communication skills
• Proactive mindset with the ability to multitask in a fast-paced environment
• Professional demeanor with strong follow-through
• Ability to handle confidential information with discretion

Why This Opportunity?

• Incredible opportunity to work directly alongside a CFO and gain broad business exposure
• Excellent entry point into corporate finance and executive operations
• Stable, growing organization with long-term career growth potential
• Collaborative and professional team environment
• Opportunity to build valuable skills and advance within the company