Executive Assistant

Job reference 335920 Executive Assistant

10% annual bonus potential, 25 days annual leave plus bank holidays rising with service and a company pension scheme with highly competitive contribution rates

Permanent, Full time

185 Farringdon Road, London, EC1A 1AA

This role operates on a hybrid basis, with four days per week based at our London office (185 Farringdon Road)

We are looking for an experienced Executive Assistant with a strong track record of supporting senior leaders in a finance or corporate environment, where no two days are ever the same.

You will be joining a high-performing Executive Assistant team at the heart of a multi billion pound organisation to support senior leaders in making smart decisions, proactively solve problems and deliver real impact across the business.

This is a brilliant opportunity to provide first-class support to two Senior Executives whilst being part of a collaborative high-performing EA team.

About The Role You will provide high-level administrative and organisational support to the Royal Mail and IDS CFO and act as a key point of contact for stakeholders by ensuring seamless communication and workflow across the business.

Your responsibilities will include:

• Managing complex diaries, meetings, reports, projects, and decision-making processes in a fast-paced environment.
• Overseeing day-to-day activities including inbox management, expenses, meeting coordination, and travel arrangements, minimising conflicts and maximising productivity.
• Supporting requests from the CEO Office and Executive Board, preparing pre-reads, briefings, and meeting documentation.
• Planning and coordinating regular and ad-hoc meetings, capturing actions, and ensuring follow-through.
• Tracking and progressing actions, keeping the Executive informed of risks, priorities, and emerging issues.
• Organising conferences, off-site events, operational visits, and corporate dinners within agreed budgets and timelines.
• Building strong senior-level relationships across CEO functions and representing the Executive’s office with professionalism.
• Leading recruitment administration for senior joiners, including induction plans, key introductions, and IT setup.

About You You are a confident, commercially focused EA professional with:

• Exceptional written and verbal communication skills, able to influence and simplify complex information for stakeholders at all levels.
• Experienced at providing high-level administrative and strategic support to Executive Board members, Senior Leaders, and C-Suite individuals.
• Have excellent judgement and decision-making capability when acting on behalf of Executives.
• Have high levels of discretion, diplomacy, and confidentiality.
• The ability to build and maintain trusted stakeholder relationships, even in challenging situations.
• A strong customer focus and a proactive approach to anticipating needs.
• Experience with financial and budget management.
• High proficiency in Office365, including Teams, OneNote, PowerPoint, and Word.

Why This Role? This is more than just an EA role. You’ll be at the heart of a complex, international organisation, providing crucial support to senior executives and gaining exposure to strategic decision-making and high-profile projects.

Extra Benefits

• Family friendly support - enhanced maternity pay, paternity leave, adoption leave and shared parental leave
• Discounts and offers - there are more than 800 offers to help you save on things like groceries, days out, holidays and your household bills*.
• Supportive and generous company sick pay
• Your Wellbeing - you and your family have 24/7 access to services and tools to help you get the most out of life. From your physical and mental health to financial and social support and advice. It’s free, and it’s for everyone.
• Available only to perm employees

Next Steps The next stage of the selection process will be a virtual call then if successful a more formal interview consisting of competency based and role specific questions.

Royal Mail Group is committed to inclusion and representing the diverse communities we serve. We welcome applications from all individuals. As a proud Gold signatory to the Armed Forces Covenant, we especially encourage applications from the Armed Forces community, including cadet instructors and spouses/partners.

We are committed to ensuring an inclus…