New York - Executive Assistant

About Us At Winston Taylor, we set the standard, together. Winston Taylor is a transatlantic law firm built for the businesses, people, and markets driving capital and innovation. Here, you’re in the room. In the action. Sleeves rolled up. You’ll work with leading clients. Disruptors. Fast-growth companies. And help them to stay one step ahead of the moment and make critical decisions that shape their future. We’re present in the U.S., U.K., Europe, Latin America, and the Middle East, combining the scale and speed that clients demand. You’ll be trusted with real responsibility from the outset and build experience through hands-on work. We take your progression personally. We provide the platform. You shape the work around your goals and aspirations. Step into the moments that matter. Join Winston Taylor.

Position Summary The Executive Assistant is a pivotal role that requires a proactive, emotionally intelligent and highly strategic approach to managing support for C-Suite leaders in a dynamic and high-pressure environment. The successful candidate will develop a deep understanding of the operational and logistical needs of the executives and their direct reports, fostering strong relationships with key stakeholders, including Chiefs, the Chair Group, Department Leadership, and others.

Candidates should possess a high EQ, exuding positivity and optimism while serving as a role model to peers. A demonstrated passion for customer service and hospitality, coupled with strong interpersonal and communication skills, is essential. The ideal candidate is highly customer-oriented and committed to delivering exceptional results through acts of service.

This role demands a high level of professionalism, sound judgment, acute attention to detail, and discretion. The ability to manage fluctuating demands under tight and often changing deadlines is crucial. The Executive Assistant must be forward-thinking, constantly anticipating needs, and maintaining composure under pressure. Collaboration with various departments across the Firm is essential, and flexibility in scheduling is a must.

Position Responsibilities

• Own and drive calendar for complex meeting scheduling.
• Coordinate end-to-end travel needs, including booking all travel and hotels, directions, commuting time and ground transportation.
• Process expenses and invoices on a timely basis.
• Support administrative aspects of C-Suite leaders’ internal commitments.
• Attend meetings to contribute, for awareness, or as a documentarian.
• Exercise sound judgment to make appropriate trade-off when scheduling.
• Facilitate the scheduling process and relevant communications with professionalism and high attention to detail.
• Assist with ad hoc project and event planning.
• Conduct research and gather information as requested.
• Assist with creation and preparation of materials – slides, proposals, decks, including proofreading.
• Act as a thought partner and trusted advisor to C-Suite leaders.
• Keep C-Suite leaders informed of critical information they may not be aware of.
• Manage C-Suite leaders’ schedule and open item prioritization on behalf of them.
• Perform other duties as assigned or required, including assisting C-Suite leaders’ direct reports when able; responsibilities will vary.
• Appetite for technology tools, GenAI etc. to maximize administrative impact.

Experience, Skills, And Qualifications

• Bachelor’s degree required.
• 3+ years of administrative experience in a fast-paced environment, supporting senior level executives required. Law firm or professional service organization experience preferred.
• This is an in-office role expected to be in the office at least 4 days per week and must reside in a commutable distance to the firm’s office.
• Computer proficiency with working knowledge of MS Office required (Word, Excel, PowerPoint), Outlook, Adobe software and virtual meeting software. Strong formatting and data entry skills required.
• Excellent organizational skills including calendar management, record keeping, data collection and system information.
• Strong written and verbal communications skills; ability to compile and analyze data and furnish information in report format, written correspondence, email, or verbally.
• Ability to maintain strict confidentiality with respect to firm matters.
• Strong intellectual curiosity – a hunger and desire to always be learning, experiencing, and growing.
• Insightful…