Executive Administrative Assistant

About the Organization

New Gravity is an organization with an ambitious goal: to catalyze a generational shift in how progressives fund and accelerate social change movements. Can we respond to the big historical shifts and do the long-term work we need to remake the landscape? Or will we do what we’ve always done and continue to lose? New Gravity incentivizes experimentation, innovation, honesty, and pragmatism in the progressive ecosystem, and we are the seed organization for a new center of gravity. In the long-term, our project will include businesses, think tanks, incubators, donor collectives, operational infrastructure and more.

Our organization is modeled on high velocity startups. We are managing multiple experimental, complex programs at once, and our culture is highly functional, hard-working, and fast-paced.

Our team comes out of social movements with rigorous traditions in developing leaders, and how we invest in our staff is no exception. We want our staff to have exciting, ever-changing, long-term roles in our project and we expect to grow our staff compensation as the project grows.

Open Positions

Part-time, 30 hours a week with benefits, with room to move to full-time in the future

• Support the Director with day-to-day administrative operations, ensuring her time, communications, and travel are managed efficiently and proactively.
• Manage the Director’s calendar proactively: schedule, prioritize, and resolve conflicts without constant direction
• 1:1 meetings with organizational membership and staff
• Reassigning external partnership meetings with staff members as appropriate
• Booking reservations for external meetings
• Triage and manage email inbox; draft and send routine correspondence
• Reconcile monthly expenses and credit card statements
• Book flights, hotels, and ground transportation during travel; manage itineraries and changes
• Support the Director in-person at critical meetings with elected officials, organizational leaders and philanthropic actors with note-taking and debriefing
• Handle ad hoc administrative and operations requests
• Assist leadership, manage correspondence, prepare reports, schedule meetings, and handle phone calls
• Help with office management, including cleanings and supplies

Qualifications:

• At least 1 year in an administrative support role
• Standout writer who can mimic the Director’s voice without using AI
• Willingness to travel
• Excellent organization, time management, communication, multitasking, and problem-solving
• High proficiency using tech and IT systems, and willingness/ability to learn new ones
• Absolute confidentiality and good judgment with highly sensitive information
• Ethos of collaboration

Comp: Hourly, pro-rated to a $67-75k full-time salary.

Benefits: Full dental, vision and health insurance, as well as 401k matching

Special note: We are looking for people based in NYC, NY.

Pay: $32.21 - $36.06 per hour

Expected hours: No less than 30.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Application Question(s):

• How would you approach managing an executive’s schedule to ensure they are best able to execute their role?
• What do you expect to be the biggest challenge of this role?

Language:

• English (Required)

Willingness to travel:

• 25% (Required)

Work Location: Hybrid remote in New York, NY 10013