Executive Personal Assistant

Job Summary
We are seeking a dynamic and highly organized Executive Personal Assistant to provide comprehensive support to senior executives. This role is essential in ensuring smooth daily operations, managing complex schedules, coordinating projects, and handling a variety of administrative tasks with professionalism and efficiency. The ideal candidate will demonstrate exceptional organizational skills, proactive problem-solving abilities, and a positive attitude to help our leadership team stay focused and productive. This paid position offers an exciting opportunity to be an integral part of a fast-paced, forward-thinking organization.

Responsibilities

• Manage and maintain detailed calendars, including scheduling meetings, appointments, and travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace.
• Provide executive administrative support by preparing correspondence, reports, presentations, and proofreading documents for accuracy and clarity.
• Coordinate projects by tracking deadlines, organizing meetings, taking notes, and ensuring timely completion of tasks.
• Handle office management duties such as filing, data entry, bookkeeping with QuickBooks, and maintaining organized office systems.
• Assist with event planning for company functions or meetings, including logistics coordination and vendor communication.
• Manage communication channels through multi-line phone systems, phone etiquette, and professional customer service interactions.
• Support personal tasks for executives as needed while maintaining confidentiality and discretion at all times.

Skills

• Proven experience as an executive personal assistant or in a similar administrative role with strong office management skills.
• Excellent organizational skills with the ability to prioritize multiple tasks efficiently.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with Microsoft Outlook Calendar.
• Strong typing skills along with transcription and proofreading capabilities to ensure error-free documents.
• Experience with bookkeeping software such as QuickBooks and familiarity with basic bookkeeping principles.
• Exceptional communication skills including phone etiquette and customer service experience.
• Ability to handle clerical duties such as filing, data entry, front desk responsibilities, and managing multi-line phone systems.
• Knowledge of office procedures including document signing platforms like DocuSign and general office experience. Join us in this vital role where your organizational prowess and proactive approach will empower our leadership team to excel! We are committed to fostering a supportive environment that values your contributions while offering opportunities for growth within a vibrant organization.

Pay: $25.96 per hour

Work Location: In person