Executive Assistant

Executive Assistant

Job Type: Full Time

Work Model: Remote

Location: New York City metro area

Salary: $85k - $115k

About the Role

Ragan Communications is seeking an experienced Executive Assistant to serve as a strategic partner to the CEO and executive leadership at Ragan Communications, the leading media and training brand for communicators and marketers.

This is a high-impact, high-trust leadership role supporting a CEO leading a fast-growing, media and learning company. The Executive Assistant will act as a force multiplier, protecting the CEO’s time, anticipating needs, enabling strategic focus and ensuring seamless execution across executive priorities.

This role is ideal for a mid-level or senior career Executive Assistant who thrives in fast-paced environments, exercises exceptional judgment and wants to play a central role in the success of a growth-oriented CEO and leadership team.

Core Responsibilities

CEO Strategic Partnership

• Anticipate priorities, pressure points and opportunities
• Proactively surface risks, conflicts and decision deadlines
• Act as a confidential sounding board and strategic support resource

Time, Calendar & Priority Management

• Own end-to-end management of the CEO’s calendar
• Prioritize meetings to ensure time is spent on the highest-value activities
• Design daily, weekly, and monthly rhythms that optimize CEO effectiveness
• Gatekeep requests and meeting flow with strong judgment

Executive Leadership & Team Enablement

• Manage agendas, timelines, materials, and follow-up actions
• Capture ideas, organize notes and manage deadlines for speeches and projects
• Track strategic initiatives and executive-level commitments
• Support the cadence of executive leadership meetings
• Track decisions, priorities and follow-through
• Ensure alignment and clarity across senior leadership
• Coordinate executive offsites, planning sessions, and strategic meetings

Travel, Events & External Engagement

• Manage travel logistics, itineraries and preparation materials
• Prepare executive briefings for all trips, meetings, and events
• Support major Ragan conferences and leadership appearances
• Maximize relationship ROI for speaking engagements, partner meetings and industry events

Operations & Special Projects

• Own special projects that require confidentiality, discretion and execution rigor
• Manage cross-functional initiatives on behalf of the CEO
• Maintain executive dashboards, tracking systems, and workflows

Ideal Candidate Profile

Experience & Background

• 7+ years supporting a CEO, founder, or senior executive
• Experience in media, professional services, consulting, technology, or similar environments preferred
• Bachelor’s degree required

Core Capabilities & Expectations

• Exceptional judgment and emotional intelligence
• Strong written and verbal communication
• Advanced calendar and priority management skills
• High discretion and confidentiality
• Proactive, anticipatory mindset
• Ability to meet in person in NYC or CT at least 1x/month; other travel is required (3-4/year)

Personal Attributes

• Executive presence
• Polished, confident, and professional
• Naturally organized and detail-oriented
• Strategic thinker who enjoys solving problems
• Thrives in fast-paced, high-performance environments
• Comfortable saying no on behalf of the CEO

Why This Role Is Special

This is not a traditional Executive Assistant role.

You will:

• Operate as a strategic partner to a nationally recognized CEO
• Have direct exposure to executive decision-making, strategy, growth planning and brand leadership
• Influence the effectiveness of a fast-growing company
• Help shape the future of one of the most influential brands in communications and leadership

Compensation & Benefits

• Competitive, market-aligned compensation based on experience, with full transparency shared early in the interview process to ensure alignment.

Comprehensive benefits, including:

• Health, dental, vision
• 401(k) with employer match
• Company-paid disability and life insurance
• Generous PTO and paid holidays
• Professional development support
• Competitive salary
• Travel and event exposure
• Long-term career opportunity

About Ragan

Our core values – Connection, Curiosity, Innovation, and Integrity – guide all we do and help define what’s important to us at Ragan . 

Ragan Communications is the leading media brand, and f…