Executive Assistant

Position: Senior Administrative Assistant / Executive Assistant

Our client is seeking a polished, experienced administrative professional to support the Investment Management Development team. This individual will manage complex calendars, coordinate internal and external engagements, track relationship activity, and handle a broad range of operational and project‑based responsibilities. The role requires exceptional discretion, strong judgment, and the ability to thrive in a fast‑moving environment. Collaboration with other administrative partners and cross‑functional teams is a key component of the position.

Key Responsibilities

• Executive Support
  • Provide high‑level administrative support to a senior leader, with additional assistance to team members as needed across events, travel, team operations, and project work.
• Calendar Management
  • Oversee multiple demanding calendars across time zones, ensuring seamless scheduling and prioritization.
• Meeting & Event Coordination
  • Plan and prepare for internal and external meetings, team sessions, and related materials.
• Communication Tracking
  • Summarize key messages and action items from calls or voicemails and ensure timely follow‑through, including CRM updates.
• Deadline & Workflow Oversight
  • Maintain accountability for internal timelines, deliverables, and data accuracy across reports, notes, and operational processes.
• Process & Systems Support
  • Assist in developing and implementing new operational systems and tools.
• Cross‑Team Collaboration
  • Serve as a liaison between internal groups to support shared initiatives and information flow.
• CRM Management
  • Maintain accurate records of contacts, introductions, and relationship activity.
• Research & Prospecting
  • Build and maintain lists of potential contacts or prospects to support strategic travel and outreach.
• Expense Processing
  • Prepare and submit expense reports accurately and on time.

Qualifications

• 3+ years of administrative experience supporting multiple leaders or stakeholders.
• Ability to operate effectively in a fast‑paced, evolving environment.
• Comfortable working within a shared‑support model.
• Exceptional organization, attention to detail, and communication skills.
• Strong time‑management abilities and comfort handling competing priorities.
• Positive, proactive, and eager to take initiative.
• Independent thinker with strong problem‑solving instincts.
• High emotional intelligence and professionalism.
• Advanced proficiency in Outlook .
• Experience with CRM platforms (e.g., Salesforce) is beneficial.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limi…