Executive Assistant

UFO is an aerospace company developing spacecraft systems, communications infrastructure, and advanced mission technologies located in Alhambra / South Pasadena, CA.

U.S. Citizens only. Background check and drug testing required.

Role Description

As an Executive Assistant, you will support the CEO and senior leadership and manage administrative and operational responsibilities including calendar management, travel arrangements, facilities coordination, and the day-to-day needs of the business. The role includes regular domestic and international travel planning and, when needed, traveling with leadership for meetings, partner visits, and company activities. You will also build itineraries, coordinate meeting logistics, and manage materials and follow-up for leadership meetings.

Qualifications

• Two or more years of administrative experience in executive support or a similar role, including calendar management, expense reports, facilities coordination, office administration, and travel arrangements
• Experience managing small- to medium-scale projects from planning through execution
• Experience arranging domestic and international travel, including itineraries, visa and passport requirements, and related logistics
• Willingness to travel with leadership when needed
• Experience assessing office and facilities needs and taking ownership of related projects as needed
• Ability to write clearly and concisely for a range of internal and external audiences
• Ability to use discretion when handling sensitive personal and business information
• Experience preparing meetings for senior leadership, including setting agendas, preparing materials, taking notes, and following up on action items
• Ability to manage multiple priorities and changing requirements
• Experience in a small company, technical organization, or demanding operating environment is a plus

Compensation

$65,000–$80,000 per year, depending on experience.

Benefits

Health insurance, 401(k), and paid time off.

Equal Opportunity Employer

UFO is an equal opportunity employer and considers qualified applicants without regard to race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, age, disability, medical condition, genetic information, marital status, military or veteran status, or any other characteristic protected by applicable law.