Executive Assistant, Retail Operations

We’re a diverse collective of thinkers and doers, continuously reimagining our products and practices to help people do what they love in new ways. That innovation is inspired by a shared commitment to great work - and to each other. Because learning from the people here means we’re learning from the best. Retail Operations creates the tools and programs that empower our teams to provide, a one of a kind, only at Apple experience. We do this by obsessing over the employee and customer experience, and driving a global strategy that sets the bar.

In this role, you will have a seat at the leadership table - keeping executives organized, focused, and equipped with the right information at the right time. Your work will span a wide range of dynamic opportunities, from coordinating key leadership agendas to supporting senior executives in showing up at their best every day. Most importantly, you will become an indispensable partner that people across Apple know they can count on.

The ideal candidate thrives in a fast-paced, change-oriented environment and brings self-motivation, sound judgment, and an unwavering attention to detail to everything they do. This is a demanding and rewarding role that calls for flexibility, exceptional communication, and a genuine passion for supporting others.

Description

In this role, you will serve as a trusted operational partner, managing complex cross-functional calendars and seamlessly coordinating meetings across live, video, and conference call formats. You will hit the ground running by quickly developing a thorough understanding of team operations, culture, policies, and procedures, allowing you to anticipate needs and support the business with confidence.

From planning and executing offsite meetings to interfacing daily with other Administrators across Apple, your impact will be felt at every level of the organization. You will also be entrusted with handling highly confidential and sensitive information, processing expense reports, supporting equipment and tech lab needs, and welcoming new employees through a seamless onboarding experience. Rounding out your responsibilities, you will enthusiastically manage day-to-day team support spanning global locations.”,”responsibilities”:”Manage and maintain complex calendars and daily scheduling, including coordination of meetings across multiple time zones and locations, while proactively anticipating needs, resolving scheduling conflicts, and making timely, well-informed decisions in the best interest of the team and organization

Arrange and coordinate domestic and international travel, including itineraries, accommodations, and all trip logistics

Submit, track, and reconcile expense reports in a timely and accurate manner

Plan, coordinate, and execute internal events such as off-sites, team-building activities, and organization-wide meetings

Oversee vendor management for key activities including catering, transportation, and venue sourcing

Accountability for managing resources and budgets effectively, working hand-in-hand with our facilities and finance team

Serve as a daily point of contact for administrators across Apple, both domestically and internationally

Prioritize and manage a wide range of projects simultaneously in a fast-paced environment with a strong focus on detail, accuracy, and timeliness

Handle sensitive and confidential information with the highest level of integrity, discretion and professionalism

Preferred Qualifications

Experience supporting VP, SVP, or C-level executives in the technology industry

Experience navigating ambiguous challenges with curiosity, adaptability, and creative problem-solving

Experience working effectively across a highly matrixed organization spanning multiple time zones

Strong negotiation and interpersonal skills with the ability to influence and collaborate across diverse teams

Genuine passion for building team culture and fostering a positive, inclusive, and productive work environment

Proficiency with Apple products, including Calendar, Apple Mail, Apple Keynote, Quip, and other productivity systems

Minimum Qualifications

5+ years experience supporting high-level executives

Experience with administrative support including strategic calendar prioritization, event planning, travel logistics, expense reporting and project management

Experience providing high-…