Executive Assistant

Who you are

• Experience as an Executive Assistant
• Experience managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel, or experience with executive level calendar management
• Experience with domestic or international travel coordination, or experience in senior level leadership support
• Experience that includes strong analytical skills, attention to detail, and effective communication abilities
• Experience handling confidential information and maintaining professionalism in dealing with senior executives, or experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines
• Knowledge of Microsoft Office Suite (Excel, Word, SharePoint, and PowerPoint)
• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency

What the job involves

• The Public Sector & the Strategic Sector within the Amazon Business organization, are looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization
• We are looking for someone to support two Directors, one based in London, the other based in Luxembourg
• This isn’t your typical EA role. We’re not looking for someone to just manage calendars and inboxes (though yes, those matter too)
• We’re looking for a partner—someone who’s proactive, curious, and always thinking, “there’s probably a better way to do this.” If you enjoy making chaos feel organized, finding smarter ways to work, particularly using GenAI, and eliminating manual, repetitive tasks, you’ll fit right in
• Own and expertly manage complex, dynamic calendars for two leaders with distinct yet interdependent portfolios—protecting focus time, sequencing meetings strategically, and resolving scheduling conflicts with sound judgment
• Build strong, trusted working relationships with EAs across AB and multiple VP partner teams across WW Amazon (US, EU, IN, JP)
• Drive continuous improvement by designing and implementing new mechanisms, processes, and tracking systems that enhance team effectiveness
• Own Public & Strategic team mechanisms including xBRs and All-Teams
• Own travel for both leaders, and plan and execute team events
• Oversee team space planning
• Own complex calendars across time zones, coordinate high-stakes meetings with senior leaders, and track critical deliverables
• Manage domestic and international travel, wrangle expense reports, and handle space planning as the org evolves
• Anticipate needs before they’re asked, handle urgent requests without breaking a sweat, and coordinate across teams without needing the full picture
• Work with GenAI to improve manual processes