Executive Assistant

A growing Southern California investment and operating company is seeking an experienced Executive Assistant / Office Manager to support senior executive leadership while helping manage the day-to-day operations of a professional corporate office.

This is a high-visibility role for someone who is polished, highly organized, proactive and comfortable working closely with senior executives and handling confidential information. The position will also provide administrative support to the company’s in-house legal function, making prior experience in a law firm, corporate legal department or professional services environment especially valuable.

What You’ll Do

• Provide high-level administrative support to senior executives and in-house legal counsel
• Manage complex calendars, meetings, scheduling priorities and follow-up
• Prepare, format and proofread correspondence, memos, presentations, reports and business/legal documents
• Coordinate board meetings, conference calls, agendas and meeting materials
• Maintain organized electronic files and assist with administrative tracking of business and legal matters
• Serve as a professional liaison with employees, investors, attorneys, accountants, bankers and other external partners
• Help oversee day-to-day office organization and administrative needs
• Handle sensitive and confidential information with a high level of discretion
• Anticipate needs, manage competing priorities and keep important items moving forward

What We’re Looking For

• 5+ years of experience as an Executive Assistant, Legal Administrative Assistant, Office Manager or similar administrative professional
• Experience supporting senior executives and/or attorneys in a fast-paced professional environment
• Law firm or corporate legal department experience strongly preferred
• Excellent written communication, typing, proofreading and document-formatting skills
• Exceptional organization, follow-through and attention to detail
• Strong judgment and ability to handle confidential information
• Advanced proficiency with Microsoft Word, Outlook, Excel and PowerPoint
• Experience within investment, private equity, finance, manufacturing or professional services is a plus

The Opportunity

• This is an excellent opportunity for an experienced administrative professional who enjoys being at the center of a growing organization. You’ll work closely with senior leadership, gain exposure across multiple areas of the business and play an important role in keeping executives, legal matters and office operations organized and moving forward.