Executive & Personal Assistant

**Full-Time or Part-Time In-Person**

Seeking an exceptionally capable, organized, and trustworthy Executive & Personal Assistant to support across both business and personal responsibilities.

This is not a traditional assistant role. We are looking for someone who thrives on creating order, anticipating needs, solving problems independently, and ensuring that every week flows smoothly and intentionally.

The ideal candidate is highly resourceful, discreet, detail-oriented, emotionally intelligent, and able to seamlessly move between executive support, personal assistance, household management, research, scheduling, and operational coordination.

This role requires significant trust and access to confidential personal, family, business, financial, and strategic information.

Our work sits at the intersection of early childhood, hospitality, wellness, community, culture, and thoughtful living.

ResponsibilitiesExecutive Support

• Complex calendar management and scheduling
• Meeting coordination and preparation
• Email management and correspondence
• Drafting and editing communications
• Research and information gathering
• Project management and follow-up
• Vendor coordination
• Travel planning and logistics
• Appointment scheduling
• Managing priorities and deadlines

Personal Support

• Family scheduling and coordination
• Healthcare appointments and follow-up
• Personal travel arrangements
• Household organization and administration
• Gift sourcing and special projects
• Reservation management
• Running errands throughout New York City
• Managing personal to-do lists and ongoing responsibilities
• Supporting family events and logistics

Administrative & Operations Support

• Documentation and record keeping
• Managing sensitive and confidential information
• Organizing files, systems, and workflows
• Tracking projects and ensuring completion
• Creating systems to improve efficiency
• General problem-solving and operational support

Light Marketing & Communications Support

• Social media coordination
• Content scheduling
• Assisting with communications
• Organizing photos, assets, and content
• Monitoring and responding to inquiries as directed

Qualifications

The ideal candidate is:

• Exceptionally organized
• Highly proactive and self-directed
• Comfortable managing multiple priorities simultaneously
• An outstanding written and verbal communicator
• Skilled in calendar management and scheduling
• Experienced supporting executives, founders, or high-net-worth families
• Comfortable handling both personal and professional responsibilities
• Detail-oriented with strong follow-through
• Calm under pressure
• Professional, polished, and discreet
• Tech-savvy and comfortable learning new systems quickly

Preferred Experience

• Executive Assistant experience
• Personal Assistant experience
• Family office support
• Household management
• Startup, founder, or entrepreneurial environments
• Hospitality or luxury service environments

Confidentiality & Trust

Because this role involves access to highly sensitive personal, family, business, financial, and strategic information, candidates must be comfortable with:

• Extensive reference checks
• Comprehensive background screening
• Confidentiality agreements
• Notarized Non-Disclosure Agreements
• Ongoing expectations of discretion and professionalism

Compensation

Compensation is competitive and will be determined based on experience, availability, and scope of responsibilities.

Both full-time and part-time candidates will be considered.

To Apply

Please submit:

• Resume
• Cover letter
• References
• Brief description of your experience supporting executives, founders, families, or high-level professionals

We are looking for someone who genuinely enjoys helping others operate at their highest level and who finds satisfaction in creating calm, organization, and momentum behind the scenes.